Recruiting Coordinator

David AI Labs, Inc.; San Francisco, Northern (CA, KY); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Unlimited PTO

Top-notch health, dental, and vision

401k access

Meals 2x daily through catering and Do

Barry's classes

Job summary

David AI Labs, Inc. is seeking a Recruiting Operations Coordinator to steer interviewing workflows and keep processes on track.

You will own scheduling end-to-end across multiple roles, manage timelines, and ensure a warm, professional candidate experience. Collaborating with recruiters, hiring managers, and interviewers, you’ll optimize processes and leverage Ashby ATS and Google Workspace to maintain a fast, efficient recruiting operation in our San Francisco office.

Qualifications

• 1+ year of full-time professional work experience in recruiting or related field.
• Interest in building a career in recruiting, sourcing, or talent-adjacent roles.
• Genuine care for candidate experience and for building relationships.
• Strong written communication; emails should be clear and warm.
• High energy but professional; adapt to different stakeholders and candidates.
• Exceptional organizational instincts and process-oriented mindset.
• Strong command of Google Workspace for scheduling and communication.

Responsibilities

• Own interview scheduling end-to-end across multiple roles with attention to detail and speed.
• Track timelines, surface risks, and keep recruiters and hiring managers informed.
• Maintain a white-glove candidate experience from start to finish.

Skills

Interview scheduling

Strong written communication

Relationship building

Organizational instincts

Ambiguity tolerance

Tools

Ashby ATS

Google Workspace

Job description

Individual pay is determined by factors including job-related skills, experience, and relevant education or training.

About David AI

David AI is the first audio data research company. We bring an R&D approach to data–developing datasets with the same rigor AI labs bring to models. Our mission is to bring AI into the real world, and we believe audio is the gateway. Speech is versatile, accessible, and human—it fits naturally into everyday life. As audio AI advances and new use cases emerge, high-quality training data is the bottleneck. This is where David AI comes in.

David AI was founded in 2024 by a team of former Scale AI engineers and operators. In less than a year, we've brought on most FAANG companies and AI labs as customers. We recently raised a $50M Series B from Meritech, NVIDIA, Jack Altman (Alt Capital), Amplify Partners, First Round Capital and other Tier 1 investors.

Our team is sharp, humble, ambitious, and tight-knit. We're looking for the best research, engineering, product, and operations minds to join us on our mission to push the frontier of audio AI.

About the Role

This role will sit at the center of our recruiting effort, owning the coordination that keeps everything moving. You’ll collaborate with recruiters and hiring stakeholders, while gaining exposure to the full hiring lifecycle at a fast-growing AI company. This role is a great starting point for someone looking to build a career in Recruiting and will report to our Recruiting Operations Manager.

What You'll Do

Own interview scheduling end-to-end across multiple roles with attention to detail and speed

Flex your project management muscle by owning scheduling timelines and SLAs — tracking progress, surfacing risks early, and keeping recruiters and hiring managers informed

Champion a white-glove candidate experience from start to finish — from clear, warm communications to greeting onsite candidates

Become a systems expert: maintain Ashby (our Applicant Tracking System) as the single source of truth, including stage updates, candidate notes, and pipeline hygiene

Build relationships and work closely with recruiters, hiring managers, and interviewers to keep every search on track

Help uplevel the processes and systems that power this function — looking for smarter, faster ways to work, including where AI tools can lighten the load

Have opportunities to work on recruiting operations projects, sourcing efforts, and more

What We're Looking For

1+ year of full-time professional work experience

An interest in building a career in recruiting, sourcing, or talent-adjacent roles

Genuine care for the candidate experience and for building relationships

Strong written communication — your emails are clear, warm, and you follow up when needed

High energy but professional — you can read the room, whether it's a nervous candidate, a rushed hiring manager, or a founder coming up to you with a question

Exceptional organizational instincts — you notice what others miss and fix it without being asked

Strong command of Google Workspace (Gmail, Calendar, Docs, Sheets) for scheduling and communication

Comfortable operating in ambiguity and in a fast-paced office environment

Able to thrive working in office 5 days a week

Unlimited PTO.

Top-notch health, dental, and vision coverage with 100% coverage for most plans.

401k access.

Meals 2x daily through catering and DoorDash + snacks and beverages available at the office.

Unlimited company-sponsored Barry's classes.