Recruiting Coordinator (Executive Assistant)

Beacon Hill; Wellesley (MA); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

100% employer-covered health coverage

Discretionary bonus

401(k) match

Job summary

Beacon Hill in Wellesley, MA seeks a Recruiting Coordinator (Executive Assistant) to provide high-level support to senior leadership while driving search engagements. The role blends executive support with project coordination, candidate logistics, and business development in a fast-paced, client-facing environment.

Ideal candidates have 5+ years of executive support or coordination, outstanding communication, and a professional presence.

Qualifications

• 5+ years of executive support, administrative, or coordination experience.
• Strong written and verbal communication with a professional presence.
• Polished organizational skills and attention to detail.

Responsibilities

• Manage complex calendars and scheduling priorities for senior executives.
• Coordinate travel arrangements and meeting logistics.
• Support candidate and client interactions throughout search processes.
• Prepare presentations, reports, and marketing materials; track milestones.

Skills

Executive Support

Administrative Experience

Coordination

Education

Bachelor's degree

Job description

Recruiting Coordinator (Executive Assistant) (REF#: AP1472863BOS) Wellesley, Massachusetts

Salary: USD80000 - USD100000 per year

Recruiting Coordinator (Executive Assistant) to $100K - Exceptional Benefits Package!

Our client, a boutique executive search firm with a strong presence in the financial services sector, is seeking a Recruiting Coordinator to provide high-level support to senior leadership while helping drive the success of key search engagements. This role combines executive support responsibilities with project coordination, candidate logistics, and business development support in a fast-paced, client-facing environment. The ideal candidate brings 5+ years of administrative or executive assistant experience, outstanding communication skills, and a polished, professional presence.

• Location: Wellesley, MA


• Work Model: Hybrid


• Degree: Required


• Responsibilities include managing complex calendars and scheduling priorities; coordinating travel arrangements and meeting logistics; supporting candidate and client interactions throughout search processes; preparing and updating presentations, reports, and marketing materials; tracking project milestones and administrative deliverables; maintaining confidential information and records; and providing day-to-day support to senior executives and leadership initiatives.


• The ideal candidate possesses 5+ years of executive support, administrative, or coordination experience; exceptional verbal and written communication skills; strong organizational abilities with keen attention to detail; confidence interacting with senior-level professionals and external stakeholders; proficiency managing multiple priorities in a deadline-driven environment; and a proactive, personable approach with the ability to work independently and collaboratively.

Join a highly respected organization offering comprehensive benefits with 100% employer-covered health coverage, a discretionary bonus opportunity, a 401(k) match, and a collaborative team environment.