Recruiting Coordinator (Contract)

IntusCare; Northern (KY); Hybrid; USD 33,000 - 39,000; Full time

Benefits offered by this job

Remote role

Job summary

IntusCare is seeking a highly organized Recruiting Coordinator for a contracted role through December 31, 2026. You will own interview scheduling end-to-end, coordinate multi-time-zone panels, and be the primary contact for candidates and interviewers, ensuring a polished experience from first contact to offer.

This remote, US-based position requires strong MS Office skills, experience with ATS platforms (Ashby preferred), and excellent written communication.

Qualifications

• Prior experience in recruiting coordination or executive scheduling.
• Strong written communication for candidate correspondence.
• Ability to manage high volumes with attention to detail.

Responsibilities

• Own end-to-end interview scheduling and coordination across time zones.
• Serve as primary candidate contact and manage interviewer communications.
• Draft scheduling confirmations, reminders, and offer logistics.
• Maintain candidate records in the ATS and pipeline stages.
• Coordinate virtual interview logistics and last-minute changes.
• Support offer letters, background checks, and onboarding handoffs.

Skills

Interview scheduling

Calendar management

Candidate experience

Written communication

Organizational skills

Independence

Tools

Ashby ATS

Greenhouse

Lever

Outlook

Job description

About IntusCare

IntusCare is the only end-to-end ecosystem built specifically to help Programs of All-Inclusive Care for the Elderly (PACE) organizations deliver exceptional care, strengthen financial performance, and stay compliant. IntusCare replaces outdated technology and manual workarounds with purpose-built solutions for care coordination, risk adjustment, population health, and utilization management. We empower teams to take control of their operations and improve outcomes for dual-eligible seniors - some of the most socially vulnerable and clinically complex individuals in the US healthcare system.

About the Role

We're looking for a highly organized and detail-oriented Recruiting Coordinator to join our Talent Acquisition team on a contract basis through the end of the year. This role is central to keeping our hiring process running smoothly. You'll own interview scheduling and coordination end-to-end, act as a key point of contact for candidates and interviewers, and help ensure every candidate has a polished, professional experience from first contact through offer.

This is a great fit for someone who thrives in a fast-paced environment, enjoys solving logistical puzzles, and takes pride in clear, professional written communication.

What You'll Do

• Own end-to-end interview scheduling and coordination, including managing complex, multi-stakeholder interview panels across multiple time zones

• Serve as the primary point of contact for candidates throughout the interview process, ensuring a timely, professional, and positive experience

• Draft and send clear, polished written communications to candidates and interviewers (scheduling confirmations, reminders, follow-ups, offer logistics, etc.)

• Maintain accurate and up-to-date candidate records and pipeline stages in the Applicant Tracking System (ATS) (e.g., Ashby)

• Coordinate logistics for virtual interviews, including calendar management, video conferencing setup, and last-minute rescheduling

• Support other recruiting operations tasks as needed, such as offer letter prep, background check coordination, and onboarding handoffs

What We're Looking For

• Prior experience in a recruiting coordination, HR coordination, or executive/administrative scheduling role

• Strong proficiency with Microsoft Office/Microsoft Suite (Outlook, Excel, Word, PowerPoint), especially calendar management via Outlook

• Hands-on experience with an Applicant Tracking System (ATS). Ashby experience strongly preferred; experience with other major ATS platforms (Greenhouse, Lever, etc.) also considered

• Excellent written communication skills: comfortable drafting clear, professional, and candidate-friendly correspondence

• Exceptional organizational skills and comfort managing a high volume of moving parts simultaneously

• Strong attention to detail and follow-through

• Ability to work independently, prioritize effectively, and adapt quickly to shifting schedules

• A professional, service-oriented mindset with a genuine focus on candidate experience

Role Details

• Contract length: Now through December 31, 2026

• Hours: Up to 40 hours/week

Compensation:

The hourly rate for this role is $24-28/Hour. We expect the ideal candidate to fall near the midpoint of this range, though final compensation will be determined based on experience, skills, and organizational needs.

Work location: This is a fully remote role based in the United States.

Sponsorship: This position is not eligible for sponsorship.