Recruiting Coordinator - Caregiver Talent

Seniors Helping Seniors - Hamilton County IN; Fishers (IN); Hybrid; USD 30,000 - 33,000; Part time

Job summary

Seniors Helping Seniors Greater Hamilton County in Fishers, Indiana, is seeking a part-time Recruiting Coordinator - Caregiver Talent to build a dependable caregiver pipeline and coordinate interviews, onboarding, and pre-employment requirements.

You will engage candidates with a warm, professional approach, manage time-to-fill metrics, and collaborate with the President/Owner and care team to ensure a smooth transition to scheduling.

Qualifications

• Experience in recruiting, staffing, healthcare, home care, or another relationship-focused environment.
• Experience coordinating pre-employment requirements and orientation.
• Strong phone, written, and verbal communication skills with the ability to build rapport quickly.
• Strong organization, attention to detail, follow-through, and urgency while managing multiple candidates and priorities.
• Sound judgment and discretion with sensitive information.
• Comfort using Microsoft Office, recruiting tools, applicant tracking systems (ATS), and scheduling platforms.

Responsibilities

• Post and maintain caregiver openings across approved recruiting channels.
• Review applications and conduct phone screens to assess experience, availability, reliability, communication, service-area fit, and values alignment.
• Recommend qualified candidates, coordinate interviews, and keep candidates informed throughout the process.
• Build and maintain a pipeline through referrals, community partners, training programs, recruiting events, and social media outreach.
• Re-engage qualified past applicants as staffing needs arise.
• Extend approved conditional offers and guide candidates through pre-employment requirements.
• Coordinate references, background checks, credentials, documentation, and orientation scheduling.
• Follow up on incomplete requirements and maintain accurate, confidential records.
• Partner with the President/Owner and care team to ensure a smooth transition to onboarding and scheduling.
• Maintain accurate candidate activity and status in recruiting and scheduling systems.
• Track applicant flow, response time, interviews, offers, hires, time-to-hire, and source effectiveness.
• Provide concise pipeline updates and flag staffing gaps, bottlenecks, or candidate concerns.
• Improve recruiting processes, tools, templates, and communications.

Skills

Recruiting experience

Communication skills

Organizational skills

Discretion with sensitive information

Microsoft Office

ATS / recruiting tools

Scheduling platforms

Tools

Microsoft Office

Applicant Tracking Systems (ATS)

Scheduling platforms

Job description

Seniors Helping Seniors® Greater Hamilton County provides in-home care and companionship that helps older adults remain independent, connected, and supported in the homes and communities they love.

We believe great care begins with great relationships. We thoughtfully connect clients with compassionate, reliable caregivers and create a culture where caregivers feel respected, supported, and connected to a larger purpose.

Reports To: President/Owner

Location: Fishers, Indiana (Office and Remote)

Schedule: Part-Time (approximately 20 hours per week; schedule may flex with applicant volume)

Pay: $22-$24/hour depending on experience

Position Summary

The Recruiting Coordinator - Caregiver Talent manages the day-to-day caregiver recruiting process, from application review and phone screening through interview coordination, pre-employment requirements, and onboarding handoff. This role builds a dependable pipeline, creates a responsive and respectful candidate experience, and identifies caregivers who align with our professional standards and culture.

Key Responsibilities

Caregiver Recruiting & Candidate Management

• Post and maintain caregiver openings across approved recruiting channels
• Review applications and conduct phone screens to assess experience, availability, reliability, communication, service-area fit, and values alignment
• Recommend qualified candidates, coordinate interviews, and keep candidates informed throughout the process
• Build and maintain a pipeline through referrals, community partners, training programs, recruiting events, and social media outreach
• Re-engage qualified past applicants as staffing needs arise

Hiring & Onboarding Coordination

• Extend approved conditional offers and guide candidates through pre-employment requirements
• Coordinate references, background checks, credentials, documentation, and orientation scheduling
• Follow up on incomplete requirements and maintain accurate, confidential records
• Partner with the President/Owner and care team to ensure a smooth transition to onboarding and scheduling

Recruiting Operations & Reporting

• Maintain accurate candidate activity and status in recruiting and scheduling systems
• Track applicant flow, response time, interviews, offers, hires, time-to-hire, and source effectiveness
• Provide concise pipeline updates and flag staffing gaps, bottlenecks, or candidate concerns
• Improve recruiting processes, tools, templates, and communications

Required Qualifications

• Experience in recruiting, staffing, human resources, healthcare, home care, customer service, or another relationship-focused environment
• Experience coordinating pre-employment requirements and orientation
• Strong phone, written, and verbal communication skills, with the ability to quickly build rapport
• Strong organization, attention to detail, follow-through, and urgency while managing multiple candidates and priorities
• Sound judgment and discretion with sensitive information
• Comfort using Microsoft Office, recruiting tools, applicant tracking systems, and scheduling platforms

Desired Characteristics

We're looking for someone who is

• Warm, engaging, and genuinely interested in people
• Responsive, persistent, organized, and able to work independently
• Able to balance empathy with discernment, accountability, and sound judgment
• Respectful of older adults and committed to relationship-centered care