Recruiting Coordinator: Candidate Experience & Scheduling

Insight Global; Bethesda (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

Insight Global is seeking a Recruiting Coordinator to manage interview scheduling across multiple calendars, locations, and time zones in Bethesda, MD. You will ensure timely communication of details to candidates and teams, support ATS data accuracy, and assist recruiters with offer materials and pre-employment steps.

In this role, you will partner with recruiters, HR, and hiring teams to resolve scheduling questions, monitor progress, and maintain confidential records.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree in HR, Business, or related field preferred.
• 1–2 years in recruiting coordination, HR administrative support, customer service, or related role preferred.
• Strong organizational and time-management skills; ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High attention to detail and commitment to accuracy.
• Ability to provide responsive, professional support to candidates, hiring managers, and internal partners.
• Ability to handle confidential and sensitive information appropriately.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with an applicant tracking system or scheduling platform preferred.
• Ability to work effectively in a fast-paced, team-oriented environment.

Responsibilities

• Coordinate phone, virtual, and onsite interviews across calendars, locations, and time zones.
• Communicate interview details, scheduling updates, and next steps to candidates and hiring teams.
• Support job posting activities and help maintain requisition and candidate information in the ATS.
• Assist recruiters with candidate correspondence, offer docs, interview materials, and related tasks.
• Support pre-employment processes in partnership with internal teams and external vendors.
• Monitor recruiting activities and follow up on outstanding items to move candidates forward.
• Maintain accurate and confidential recruiting records, reports, and documentation.
• Provide a welcoming and best-in-class experience for candidates throughout the process.
• Partner with recruiters, hiring managers, HR, and others to resolve scheduling or process questions.
• Support recruiting events, hiring initiatives, and Talent Acquisition projects as needed.
• Identify opportunities to improve coordination, communication, and candidate experience.

Skills

Organizational skills

Time management

Communication skills

MS Office proficiency

Applicant Tracking System

Scheduling coordination

Attention to detail

Team collaboration

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Outlook

Word

Excel

Applicant Tracking System (ATS)

Job description

Insight Global is seeking a Recruiting Coordinator to manage interview scheduling across multiple calendars, locations, and time zones in Bethesda, MD. You will ensure timely communication of details to candidates and teams, support ATS data accuracy, and assist recruiters with offer materials and pre-employment steps.

In this role, you will partner with recruiters, HR, and hiring teams to resolve scheduling questions, monitor progress, and maintain confidential records.