Recruiting Coordinator

Lambda; San Francisco (CA); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

Health, dental, vision

401k match

5 sick days and 12 paid holidays

Flexible PTO

Parental, medical, and caregiver leave

Job summary

Lambda in San Francisco is seeking an experienced recruiting coordinator to manage a high volume of candidate interviews and debriefs, with a focus on engineering roles. You will serve as the main contact for candidate communication and work with recruiters and hiring teams to keep processes moving smoothly.

The role emphasizes discretion, responsiveness, and a white-glove service standard for all candidates.

Qualifications

• 4+ years of recruiting coordination or executive assistant experience.
• Strong organizational skills to manage multiple tasks in a fast-paced recruitment environment.
• Demonstrated ATS experience.
• Proficient with GSuite (Gmail, Calendar, Docs, Sheets).
• Able to navigate changing priorities and evolving recruitment needs.
• Commitment to providing exceptional candidate experience and high-quality service.
• Experience supporting Engineering hiring teams and Ashby ATS.

Responsibilities

• Coordinate and schedule a high volume of candidate interviews and debriefs across the business, including senior leadership, with a focus on Engineering.
• Serve as the main point of contact for candidate correspondence, ensuring a high-touch, professional experience.
• Partner cross-functionally with recruiters and internal hiring teams to support hiring processes.
• Support planning and coordination of recruiting activities, including complex scheduling and stakeholder alignment.
• Maintain a best-in-class candidate experience with discretion, responsiveness, and white-glove service.
• Provide onsite support for San Francisco office interviews and coordinate logistics.
• Maintain data accuracy and hygiene within Ashby ATS.

Skills

Recruiting coordination

Executive support

ATS proficiency

G-Suite proficiency

Tools

Ashby ATS

Google Workspace

Job description

Who you are

• Have 4+ years of recruiting coordination, executive assistant or related coordination experience
• Have strong organizational skills to manage multiple tasks, priorities, and deadlines in a fast-paced recruitment environment
• Have demonstrated ATS experience
• Are proficient with GSuite (Gmail, Google Calendar, Docs, Sheets)
• Are flexible and able to navigate changing priorities, unexpected challenges, and evolving recruitment needs
• Have a demonstrated commitment to providing an exceptional candidate experience and delivering high-quality service to candidates, hiring managers, and other stakeholders
• Enjoy using your keen attention to detail to ensure accuracy and thoroughness in recruitment coordination activities such as scheduling interviews, managing candidate data, and coordinating logistics
• Experience directly supporting Engineering hiring teams
• Experience working with Ashby ATS
• Experience working at a fast paced, high growth company

What the job involves

• Coordinate and schedule a high volume of candidate interviews and debriefs across the business, including senior leadership positions, with a primary focus on Engineering candidates
• Serve as the main point of contact for candidate correspondence, ensuring a high-touch, professional experience
• Partner cross-functionally with recruiters and internal hiring teams, including senior leadership, to support hiring processes across the business
• Support the planning and coordination of recruiting activities, including complex scheduling and stakeholder alignment
• Maintain a best-in-class candidate experience throughout the recruitment process, with an emphasis on discretion, responsiveness, and white-glove service for all candidates
• Provide onsite support for our San Francisco office in-person interviews
• Identify areas for process improvement and recommend solutions to streamline workflows
• Maintain data accuracy and hygiene within our ATS, Ashby

Benefits

• Health, dental vision
• 401k match
• 5 sick days and 12 paid holidays
• Flexible PTO
• Paid parental, medical, and caregiver leave