Recruiting Coordinator

Swoon; San Francisco (CA); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Swoon in San Francisco is seeking a Recruiting Coordinator to own end-to-end interview scheduling across multiple pipelines, handling high‑volume calendars and partnering with recruiters, hiring managers, and executives.

You will support diverse hiring across Engineering, Product, Research, GTM, and non‑technical teams, maintain accurate candidate records, resolve conflicts, and ensure a polished candidate experience for virtual and occasional in‑person interviews.

Qualifications

• Proven Recruiting Coordination experience (must have done this role specifically).
• Experience managing high‑volume, fast‑paced interview scheduling.
• Strong organizational skills with the ability to manage “organized chaos.”
• Exceptional written and verbal communication skills.
• Ability to stay calm and solution‑oriented as schedules change.
• Comfort working in Slack and partnering cross‑functionally.
• Experience with executive stakeholders and/or executive assistants.
• Ability to self‑schedule and manage competing priorities independently.

Responsibilities

• Own end‑to‑end interview scheduling across multiple pipelines (80–90% of the role).
• Coordinate high‑volume interview schedules using ATS and scheduling tools.
• Manage complex, bespoke scheduling for Research and Executive pipelines.
• Support large‑scale Engineering, Product, Business, GTM, and non‑technical hiring.
• Partner with recruiters, hiring managers, executive assistants, and executive business partners.
• Communicate clearly with candidates, interviewers, and stakeholders.
• Troubleshoot and resolve scheduling conflicts, declines, and last‑minute changes.
• Manage fire drills with calm urgency and strong problem‑solving skills.
• Support both virtual and occasional in‑person interviews (pipeline dependent).
• Maintain accurate scheduling documentation and candidate records.
• Deliver a polished, welcoming candidate experience (including virtual greetings).

Skills

Recruiting coordination

High‑volume scheduling

Strong communication

Organizational skills

Calm under pressure

Slack proficiency

Cross‑functional partnership

Tools

Ashby

Guide

ATS scheduling tools

Job description

• Own end-to-end interview scheduling across multiple pipelines (80–90% of the role)
• Coordinate high-volume interview schedules using ATS and scheduling tools
• Manage complex, bespoke scheduling for Research and Executive-level pipelines
• Support large-scale Engineering, Product, Business, GTM, and non-technical hiring
• Partner with recruiters, hiring managers, executive assistants, and executive business partners
• Communicate clearly and professionally with candidates, interviewers, and stakeholders
• Troubleshoot and resolve scheduling conflicts, declines, and last‑minute changes
• Manage “fire drills” with calm urgency and strong problem‑solving skills
• Support both virtual and occasional in‑person interviews (pipeline dependent)
• Maintain accurate scheduling documentation and candidate records
• Deliver a polished, welcoming candidate experience (including virtual greetings)

Qualifications

• Proven Recruiting Coordination experience (must have done this role specifically)
• Experience managing high‑volume, fast‑paced interview scheduling
• Strong organizational skills with the ability to manage “organized chaos”
• Exceptional written and verbal communication skills
• Ability to remain calm and solutions‑oriented when schedules change rapidly
• Comfort working extensively in Slack and partnering cross‑functionally
• Experience working with executive stakeholders and/or executive assistants
• Ability to self‑schedule and manage competing priorities independently

Preferred Skills

• Experience in both big tech and scrappy startup environments
• Experience as the first or early Recruiting Coordinator at a startup
• Familiarity with Ashby, Guide, or other ATS/scheduling tools (strong plus, not required)
• Experience supporting Engineering, Product, Research, or GTM hiring pipelines
• Comfort supporting hybrid and in‑office interview processes when required