Recruiting Coordinator

Einstellen.io; San Francisco (CA); On-site; USD 55,000 - 69,000; Full time

Job summary

Einstellen.io in San Francisco, CA is seeking a Recruiting Coordinator on a contract basis to keep hiring operations moving smoothly. You’ll manage calendars, coordinate interviews, and ensure a positive candidate experience from screen to onboarding.

You’ll collaborate with busy teams, maintain a clean ATS, and communicate clearly with candidates and hiring managers, helping the process run quickly and efficiently in a fast-paced startup environment.

Qualifications

• 3+ years of recruiting coordination, scheduling, or admin experience (startup or agency a plus).
• Strong organization skills and ability to juggle many moving pieces at once.
• Clear, warm communication with candidates and hiring managers.

Responsibilities

• Schedule phone screens, interviews, and onsites across busy calendars.
• Be the first point of contact for candidates, with quick and friendly communication.
• Keep the ATS clean and up to date, and track every candidate's next step.
• Prep interview panels and send confirmations, reminders, and follow-ups.
• Help with offer paperwork and smooth handoffs into onboarding.
• Spot bottlenecks and suggest ways to make the process faster.

Skills

Organization skills

Communication

Proactive attitude

Tools

Google Workspace

ATS (Greenhouse/Lever/Ashby)

Job description

Recruiting Coordinator (Contract) | San Francisco, CA | $40–50/hr

Love keeping things moving? A fast-growing company in San Francisco, needs a sharp, organized Recruiting Coordinator to keep their hiring running smoothly. You'll be the person behind a great candidate experience, juggling schedules, keeping hiring teams on track, and making sure no one falls through the cracks.

What you'll do

• Schedule phone screens, interviews, and onsites across busy calendars
• Be the first point of contact for candidates, with quick and friendly communication
• Keep the ATS clean and up to date, and track every candidate's next step
• Prep interview panels and send confirmations, reminders, and follow-ups
• Help with offer paperwork and smooth handoffs into onboarding
• Spot bottlenecks and suggest ways to make the process faster

What you bring

• 3+ years of recruiting coordination, scheduling, or admin experience (startup or agency experience is a plus)
• Strong organization skills, and you're comfortable juggling many moving pieces at once
• Clear, warm communication with candidates and hiring managers
• Comfort with Google Workspace and an ATS (Greenhouse, Lever, Ashby, or similar)
• A proactive, roll-up-your-sleeves attitude