Recruitment Coordinator

Career Group; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Career Group is seeking a detail-oriented Recruiting Coordinator to support talent acquisition. You will coordinate interview schedules, maintain candidate records in Ashby, and ensure a positive candidate experience throughout the process.

The role requires 1–2 years of scheduling-focused experience, strong organizational and communication skills, and the ability to navigate competing priorities in a fast-growing startup environment.

Qualifications

• 1–2 years of experience in recruiting coordination or scheduling-focused roles.
• Strong understanding of applicant tracking systems and recruiting workflows.
• Excellent organizational skills and meticulous attention to detail.
• Proven ability to coordinate multiple interviews and manage competing priorities in a fast-paced startup environment.
• Strong written and verbal communication with a candidate-focused approach.

Responsibilities

• Coordinate interviews across multiple stages (screens, technical, panel, final rounds).
• Manage calendars and scheduling logistics for candidates, recruiters and hiring teams.
• Communicate interview details, links, agendas, and prep materials to candidates and interviewers.
• Ensure interviewers have the information needed for productive interviews.
• Use Ashby to manage schedules, update candidate profiles and track progress.
• Assist recruiters in keeping pipelines organized and moving forward.
• Serve as primary contact for candidates, providing timely updates and clear instructions.
• Respond to candidate questions and resolve scheduling issues with professionalism.
• Partner with recruiters and hiring managers to understand interview requirements and priorities.
• Keep the recruiting team informed of progress and delays.
• Maintain recruiting templates, scheduling resources, and internal documentation.
• Identify opportunities to improve workflows and efficiency.
• Adapt to shifting priorities in a fast-paced startup.

Skills

Interview Scheduling

Attention to Detail

Organizational Skills

Communication

Cross-functional Collaboration

Problem Solving

Tools

Ashby

Job description

Our client is a fast-growing, well-funded AI startup developing innovative technology in a rapidly evolving industry. As the company continues to grow, it is looking for a detail-oriented Recruiting Coordinator to help build and support its talent acquisition efforts. This is an opportunity to join a collaborative, fast-paced team where recruiting plays an important role in the company’s continued growth.

About the Role

The Recruiting Coordinator will play a key role in keeping the company’s hiring process organized, efficient, and candidate-focused. Working closely with recruiters, hiring managers, and interview teams, this person will manage interview scheduling, maintain accurate candidate records in Ashby, and help ensure candidates have a positive experience throughout the interview process.

The ideal candidate is proactive, highly organized, and comfortable managing competing priorities in a dynamic startup environment. This role is well suited for someone who enjoys coordinating details, solving logistical challenges, and helping a growing team attract and hire great talent.

Responsibilities

• Coordinate interviews across multiple stages of the hiring process, including recruiter screens, technical interviews, panel interviews, and final rounds.
• Manage calendars and scheduling logistics for candidates, recruiters, and hiring teams, navigating conflicts and last-minute changes as needed.
• Communicate interview details, meeting links, agendas, and preparation materials to candidates and interviewers.
• Ensure interviewers have the information they need to conduct productive, well-organized interviews.
• Use Ashby to manage interview schedules, update candidate profiles, track candidate progress, and maintain accurate recruiting records.
• Assist recruiters with keeping candidate pipelines organized and moving forward throughout the hiring process.
• Serve as a primary point of contact for candidates, providing timely updates, clear instructions, and a positive interview experience.
• Respond to candidate questions and resolve scheduling or logistical issues with professionalism and attention to detail.
• Partner with recruiters and hiring managers to understand interview requirements, hiring priorities, and scheduling needs.
• Keep the recruiting team informed of interview progress, outstanding feedback, and potential scheduling delays.
• Maintain recruiting templates, scheduling resources, and internal documentation to support an organized hiring process.
• Identify opportunities to improve recruiting coordination workflows and increase team efficiency.
• Adapt to shifting priorities and provide additional recruiting support as needed in a fast-paced, growing startup environment.

Qualifications

• 1–2 years of experience in recruiting coordination, talent acquisition support, or a similar scheduling-focused role.
• Hands-on experience using Ashby or a strong understanding of applicant tracking systems, with the ability to navigate recruiting workflows efficiently.
• Excellent organizational skills and strong attention to detail.
• Proven ability to coordinate multiple interviews and manage competing priorities in a fast-paced environment.
• Strong written and verbal communication skills, with a professional and candidate-focused approach.
• Comfortable working with recruiters, hiring managers, and interviewers across different teams.
• Proactive problem-solving skills and the ability to anticipate scheduling challenges before they become larger issues.
• Flexibility and adaptability when priorities shift in a high-growth startup environment.
• A collaborative mindset, strong sense of ownership, and willingness to jump in wherever recruiting support is needed.

We recommend keeping your profile up to date and gathering professional references early in your job search. WorkGrades is a free tool you can use to collect, manage, and share your references with us or with any other prospective employers. Get ahead by preparing your references early: https://www.workgrades.com/home/candidate.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.