Recruiting Coordinator

Nelson Connects; Redwood City (CA); On-site; USD 41,000 - 55,000; Full time

Job summary

Nelson Connects is seeking a Recruiting Coordinator in San Mateo, CA. This full-time, onsite role may offer hybrid flexibility, paying $30-40 per hour on a temp-to-hire basis.

The candidate will own end-to-end interview scheduling, coordinate onsite interviews, and maintain accurate ATS records while supporting recruiting operations. The role requires strong organizational skills, excellent communication, and a proactive, detail-oriented mindset to ensure a seamless candidate experience and

Qualifications

• 2+ years of scheduling tools, calendar management or ATS experience.
• Ashby experience is preferred and considered advantageous.
• Strong communication and organizational abilities are essential.

Responsibilities

• Coordinate onsite interviews, including room setup and interviewer prep.
• Own end-to-end interview scheduling across all roles.
• Maintain ATS records with candidate statuses and requisitions.
• Communicate proactively with candidates and hiring teams.
• Support recruiting operations and event logistics as needed.
• Ensure timely follow-ups and a smooth candidate experience.

Skills

Scheduling tools

Calendar management

ATS familiarity

Candidate experience focus

Communication

Organizational skills

Ownership mindset

Ashby ATS

Tools

Ashby ATS

Job description

Recruiting Coordinator

Location: San Mateo, CA

Hours: Full time, M-F/onsite (potential for hybrid)

This Position Pays: $30-40 p/hour

Temp-hire

You are:

A highly organized, detail-oriented Recruiting Coordinator who owns end-to-end interview coordination and helps keep recruiting operations running smoothly as the company scales. You thrive in fast-paced environments, communicate proactively, and are committed to delivering an exceptional candidate experience while maintaining operational excellence.

What you will be doing:

• Support additional recruiting and people operations needs as priorities evolve.
• Serve as the primary point of contact for candidates, ensuring timely, clear communication throughout the process.
• Coordinate onsite interviews, including room setup, interviewer preparation, and candidate hosting.
• Proactively monitor communications and resolve scheduling issues to keep hiring processes moving.
• Maintain accurate ATS records, including candidate statuses, tags, documentation, and requisitions.
• Support recruiting compliance, data integrity, and consistent record keeping.
• Create and maintain process guides, checklists, and templates to improve efficiency.
• Partner with recruiters, hiring managers, and interviewers to streamline workflows and ensure interview readiness.
• Assist with recruiting event logistics, materials, and follow-ups.
• Own end-to-end interview scheduling across all roles, including technical interviews and take-home assignments.

What you bring:

• A strong ownership mindset and accountability for schedules, communications, and outcomes.
• A high sense of urgency, responsiveness, and ability to manage competing priorities.
• Exceptional attention to detail and organizational skills.
• Clear, confident communication and the ability to coordinate across candidates and hiring teams.
• A proactive, solutions-oriented approach with the ability to anticipate and resolve issues.
• Comfort working in a fast-paced, evolving environment.
• 2+ years of experience with scheduling tools, calendar management, or applicant tracking systems (ATS); Ashby experience preferred.
• Experience supporting technical recruiting and familiarity with coding exercises, take-home assignments, technical screens, and system design interviews.

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.