Recruiting Coordinator

IntelliPro; San Francisco (CA); On-site; USD 44,000 - 62,000; Part time

Job summary

IntelliPro in San Francisco, CA is seeking a Recruiting Coordinator to support a fast-paced Talent Acquisition team. The role focuses on high-volume interview scheduling, calendar management, candidate communications, and recruitment operations.

You will ensure accurate data, timely updates, and a smooth candidate experience. The ideal candidate has 1–2 years’ experience in recruiting coordination or calendar management, with strong organizational skills and attention to detail in a fast-paced

Qualifications

• Experience managing high-volume interview schedules and hundreds of offers or scheduling updates monthly.
• Experience preparing weekly and ad hoc recruitment reports.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy.

Responsibilities

• Manage high-volume interview scheduling, complex calendars, interview loops, and recruiting events.
• Coordinate candidate communications and provide timely updates throughout the recruitment process.
• Handle scheduling changes, offer coordination, and candidate inquiries related to hiring procedures.
• Prepare weekly and ad hoc recruitment reports, track hiring activities, and maintain accurate recruiting data.
• Build strong working relationships with recruiters, hiring managers, interviewers, and cross-functional teams.
• Provide escalation support for scheduling and service-related issues, including occasional weekend availability.

Skills

High-volume scheduling

Calendar management

Candidate communications

Recruitment operations

Organizational skills

Attention to detail

Job description

Recruiting Coordinator

Duration: 6 Months
Pay Rate: $38.38/hr on W2
Location: San Francisco, CA

Job ID: 179604

Job Summary

We are seeking an organized and detail-oriented Recruiting Coordinator to support a fast-paced Talent Acquisition team. The ideal candidate will have experience in high-volume interview scheduling, calendar management, candidate communication, and recruitment operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while delivering an excellent candidate experience.

Key Responsibilities

• Manage high-volume interview scheduling, complex calendars, interview loops, and recruiting events.
• Coordinate candidate communications and provide timely updates throughout the recruitment process.
• Handle scheduling changes, offer coordination, and candidate inquiries related to hiring procedures.
• Prepare weekly and ad hoc recruitment reports, track hiring activities, and maintain accurate recruiting data.
• Build strong working relationships with recruiters, hiring managers, interviewers, and cross-functional teams.
• Provide escalation support for scheduling and service-related issues, including occasional weekend availability.

Mandatory Requirements

• Experience managing high-volume interview schedules and hundreds of offers or scheduling updates monthly.
• Experience preparing weekly and ad hoc recruitment reports.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy.

Required Skills & Qualifications

• 1–2 years of experience in recruiting coordination, interview scheduling, or calendar management.
• Experience as a Recruiting Coordinator, Executive Assistant, or Administrative Coordinator preferred.