Recruiting Coordinator

career group; New York (NY); On-site; USD 50,000 - 75,000; Full time

Job summary

A prominent administrative staffing firm is seeking a Recruiting Coordinator for their New York City office. This role involves supporting a senior recruiter with sales and recruiting tasks, ensuring candidate interactions are handled efficiently. You will thrive in a fast-paced environment while coordinating high-volume interview schedules and maintaining precise candidate records.

Qualifications

• 1+ years of experience in a fast-paced work environment (PR, entertainment, hospitality).
• Ability to anticipate needs and quickly shift priorities.
• Warm and engaging communication skills.

Responsibilities

• Source, screen, and schedule candidates using various tools.
• Handle high-volume interview scheduling via phone and email.
• Maintain candidate information in the database.

Skills

Attention to detail

Communication skills

Proactive nature

Professional personality

Education

Bachelor’s degree preferred

Tools

MS Office Suite

LinkedIn

CRM and ATS systems

Job description

We are looking for a dynamic Recruiting Coordinator with meticulous attention to detail who thrives in a fast-paced work environment to join our administrative recruiting team in NYC.

As the Recruiting Coordinator, you will support one of our busiest and most successful tenured recruiters (SVP) with sales and recruiting tasks while learning all about our lucrative industry and building a rewarding career in administrative staffing.

This role will work as a team and also partner closely with an Account Manager.


What you will do:
• Source, screen and schedule administrative candidates using a variety of recruiting tools and techniques
• Handle extensive interview scheduling and coordination via phone and email at a very high-volume and fast-pace
• Greet candidates and take initial interview details
• Maintain accurate and up-to-date candidate information in our database
• Enter and update job orders and client/contact information
• Complete reference checks and employment verifications
• Serve as a backup point of contact for any client calls
• Coordinate, confirm, and send detailed interview confirmations to candidates
• Edit, draft and post ads on our job boards
• Format and edit resumes and write descriptive candidate bios
• Keep account executive on task with meetings, lunches, and appointments
• Help with various administrative, marketing, and recruiting projects as needed

What you will need:
• Bachelor’s degree preferred
• 1+ years of experience working in a fast-paced, intense work setting (i.e. PR, entertainment, hospitality background, etc.)
• Grace and poise under pressure
• An outgoing, professional personality; comfortable interacting with clients and talent at all levels and industries
• A proactive nature; able to anticipate needs and problems and quickly find solutions and shift priorities
• A sharp eye for detail and precision
• A warm and engaging communication and writing skills
• Proficiency in MS Office Suite; scheduling on Outlook
• Familiarity with sourcing and recruiting tools such as LinkedIn as well as various CRM and ATS systems


Looking for an immediate start! Please submit your resume to be considered.

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