Recruiting Coordinator

Stefanini North America and APAC; Deerfield (IL); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Stefanini North America and APAC is seeking a Recruiting Coordinator in Deerfield, IL for a hybrid role. The position supports the Talent Acquisition team with complex scheduling, interview logistics, and candidate experience across multiple sites.

You will act as the face of TA, coordinating onsite and remote activities, arranging travel, and ensuring timely communication with hiring managers and candidates. Strong organizational and communication skills are essential.

Qualifications

• Bachelor's degree or equivalent
• 1–3 years experience in coordination roles
• Experience with applicant tracking systems and administrative tools
• Proven expertise with complex, high-volume scheduling
• Excellent verbal and written communication, strong organizational skills
• Proficient in Outlook, Excel, Word, PowerPoint; capable of remote support

Responsibilities

• Provide system support to Hiring Managers and Recruiters and act as a SME on Workday Recruiting and recruiting processes
• Coordinate interview availability and respond to queries from candidates and managers
• Schedule interviews, book meeting rooms, arrange travel and logistics
• Support recruiters in candidate experience and onboarding processes
• Prepare and send offer letters and employment agreements
• Assist candidates through post-offer processes and onboarding

Skills

Scheduling

Communication

Organizational

Customer service

ATS knowledge

Education

Bachelor's degree or equivalent

Tools

Outlook

Excel

Word

PowerPoint

SharePoint

Job description

Stefanini is looking for Recruiting Coordinator in Deerfield, IL (Hybrid)

Work Hours:

M-F (40 hours)

Work Location

Deerfield, IL (Hybrid 3 days onsite and 2 days remote) can be flexible on the days.

Shift:

1st Shift (Normal business hours)

Job Description:

The role of a Recruitment Coordinator is to act as guardian of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation. You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently. You will drive the internal brand of TA forward though your outstanding engagement with others and work effectively to represent clients externally.

In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team. This team is based across a number of sites, and your role will comprise providing onsite and remote support to your team. Your key accountabilities will range from seamlessly arranging complex interview requests across our business to playing an active role in facilitating successful candidate interview days. Your high customer service orientation, attention to detail and outstanding communication skills will make you an integral part of the success of this team.

Responsibilities:

• Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
• Work with hiring managers and candidates to secure interview availability and respond to queries.
• Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics.
• Contribute to a first class, candidate experience, and act as the face of the client's Talent Acquisition team when meeting and greeting candidates.
• Send and track candidate assessments.
• Support your Recruiters in reviewing and producing offer letters and employment agreements.
• Play an active role in supporting candidates through post offer processes to contribute towards a positive onboarding experience.
• Proactively build positive relationships with internal and external stakeholders.
• Manage candidate expenses and purchase order generation.
• Accountable for timely review of new requisitions for accuracy, completeness, and prompt allocation to the relevant recruiter.
• Participate in continuous improvement projects.

Experience & Qualifications:

• Bachelor's degree or equivalent
• 1-3 years' experience in Coordination role ideally within onsite or in-house team.
• 1 year of experience with scheduling- this could be an internship or part time job where they had to keep an organized high volume schedule. Would also consider a student graduating in May who has demonstrated an interest in the HR field.
• Experience with Applicant Tracking Systems and administrative tools.
• Proven expertise with complex and high-volume scheduling.
• Excellent communication skills (verbal and written)
• Outstanding organizational skills and attention to detail.
• Experienced users of Outlook, Excel, Word, PowerPoint.
• Capability to interact with people across all levels of business with a high customer service orientation and a focus on building high quality relationships.
• Expertise within recruiting tools and technologies.
• Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support.
• Experience within Human Resources preferred.

Top 3-5 Must Have Non-negotiable Skills Required

• Experience with calendar management and scheduling and background checks. Will do more background checks than scheduling.
• Ability to manage and prioritize a high volume of requests.
• High level attention to detail- hiring managers are located within in all 50 states with different time zones, this person must be able to pivot and schedule according, quickly without error.
• Ability to stay organized with the dedication to follow up.

Nice To Have Skills

• Managing scheduling in a Talent acquisition environment.
• Outlook exposure to SharePoint and ability to navigate a shared document hub.
• Familiar with different functionalities within Outlook example- Templates.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process, including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore, and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.

Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives.