Recruiting Coordinator

Bartech Staffing; Charlotte (NC); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid - 3 days in office

Job summary

Bartech Staffing is seeking a Recruiting Coordinator II to support the talent acquisition team in Charlotte, NC. You will coordinate interviews, communications, and pre-employment activities, ensuring a smooth candidate experience and timely updates to recruiters and hiring managers.

This hybrid role requires meticulous organization, the ability to juggle multiple requisitions, and strong customer service. You will use Workday, Yello, Outlook, and Teams to schedule interviews and track progress,

Qualifications

• 5+ years of administrative, operational, recruiting, HR, or related experience or a four-year degree.
• Experience supporting Human Resources or Talent Acquisition preferred.
• Proficient with Microsoft Office applications.

Responsibilities

• Coordinate recruiting and hiring activities with recruiters and hiring managers.
• Schedule interviews and manage logistics using Workday, Yello, Outlook, and Teams.
• Communicate with candidates, provide timely updates, and follow up.
• Maintain accurate candidate data in Workday and related systems.
• Monitor pre-employment requirements and escalate delays to recruiters.
• Support hiring transactions and onboarding processes.
• Coordinate travel and relocation when applicable.
• Maintain trackers and shared inboxes to manage workload.
• Collaborate with stakeholders to resolve scheduling and system issues.
• Handle confidential candidate and employee information.
• Identify process gaps and help improve recruiting workflows.
• Support adoption of recruiting technologies and standardized practices.
• Provide flexible operational support based on volume.

Skills

Communication

Organization

Prioritization

Customer service

Attention to detail

Collaboration

Education

Bachelor's degree

5+ years experience in admin/ops/recruiting or related field

Tools

Workday

Yello

Outlook

Microsoft Teams

Excel

Word

Job description

The Recruiting Coordinator II plays a critical role in delivering an efficient, accurate, and positive hiring experience for candidates, hiring managers, recruiters, and new hires. This position provides operational and logistical support throughout the recruiting and hiring lifecycle and serves as a key point of coordination between candidates, recruiters, hiring managers, internal partners, and external vendors.

The Recruiting Coordinator manages multiple recruiting activities simultaneously, including interview coordination, candidate communications, pre-employment activities, hiring transactions, system updates, and issue resolution. The role requires strong attention to detail, customer service, organization, judgment, and the ability to independently manage competing priorities in a fast-paced Talent Acquisition environment.

Key responsibilities

• Coordinate recruiting and hiring activities from interview scheduling through pre-employment and hire, partnering closely with recruiters and hiring managers.
• Manage interview scheduling and logistics using Workday, Yello, Outlook, and Microsoft Teams, including reviewing interview requirements, coordinating candidate availability, establishing interview schedules, and supporting multiple interview rounds.
• Serve as a primary point of contact for candidates throughout interview scheduling and pre-employment activities, providing timely, professional communication and follow-up.
• Monitor candidate progress and maintain accurate candidate and hiring information in Workday, Yello, recruiting trackers, and other applicable systems.
• Coordinate and monitor pre-employment requirements, escalating delays, issues, or exceptions to recruiters and appropriate partners.
• Support hiring transactions and activities necessary to move candidates efficiently through the recruiting and onboarding process.
• Coordinate applicant travel and relocation-related activities when applicable.
• Maintain recruiting trackers, shared inboxes, hiring tasks, and other operational tools used to manage recruiting workload and candidate progress.
• Partner with recruiters, hiring managers, HR partners, and vendors to resolve scheduling, candidate, system, and pre-employment issues.
• Manage multiple requisitions, candidates, deadlines, and hiring activities simultaneously while maintaining accuracy and service expectations.
• Handle candidate and employee information with appropriate confidentiality and discretion.
• Identify process gaps, recurring issues, and opportunities to simplify or improve recruiting workflows.
• Support implementation and adoption of recruiting technologies, process changes, and standardized recruiting practices.
• Provide flexible operational support based on recruiting volumes and business needs.

Requirements - education & experience

• 5+ years of administrative, operational, recruiting, HR, or related experience OR a four-year degree.
• At least 1 year of experience supporting Human Resources, Talent Acquisition, recruiting operations, or a comparable business function.
• Experience using Microsoft Office applications, including Outlook, Excel, Teams, and Word.

Nice-to-have / preferred skills

• Experience supporting recruiting or Talent Acquisition operations.
• Experience with Workday Recruiting or a comparable Applicant Tracking System (ATS).
• Experience with Yello Interview Scheduling or another interview scheduling platform.
• Experience coordinating interviews, candidate communications, or pre-employment activities.
• Experience working with confidential employee or candidate information.
• Experience partnering with hiring managers, recruiters, business leaders, peers, and external vendors.
• Demonstrated ability to manage multiple priorities, deadlines, and high-volume work with strong attention to detail.
• Effective written and verbal communication skills.
• Strong organizational, problem-solving, and follow-through skills.
• Demonstrated professionalism, tact, diplomacy, discretion, and sound judgment.
• Strong customer service and relationship-management skills.
• Ability to identify issues, determine appropriate next steps, and elevate when necessary.
• Ability to work effectively both independently and collaboratively.
• Ability to adapt to changing priorities, processes, technology, and hiring volumes.
• Demonstrated understanding of recruiting and hiring processes.

Hybrid - 3 days in office

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting [e-mail] or fill out this form to request accommodations.