Recruiting Coordinator

WESTERN RESERVE AREA AGENCY ON AGING; Cleveland (OH); On-site; USD 48,000 - 60,000; Full time

Job summary

Western Reserve Area Agency on Aging is seeking a Recruiting Coordinator to support and execute our full-cycle recruitment process. You will coordinate interviews, candidate communications, and onboarding activities, ensuring a smooth hiring experience for candidates and leadership.

Working closely with the Senior Manager, Talent Acquisition & Development, you will maintain data integrity in hiring systems, support strategic hiring initiatives, and help drive efficiency across clinical and

Qualifications

• Associate’s degree required.
• Minimum of two years in recruitment coordination, HR support, or talent acquisition operations.
• Experience with ATS and resume databases required; Paycom HRIS experience preferred.

Responsibilities

• Coordinate interview scheduling, candidate communications, and hiring logistics across departments.
• Serve as liaison among candidates, hiring managers, and Talent Acquisition team.
• Maintain ATS and data accuracy; prepare offers and onboarding materials.

Skills

Organization

Communication

Attention to detail

Interpersonal skills

Microsoft Office

Education

Associate’s degree required

HR / Business Administration

Tools

ATS platforms

Paycom

HRIS

Job description

Reports to: Senior Manager, Talent Acquisition & Development

FLSA Status: Non-exempt

Dedicate yourself to an Organization and Mission you can be proud of by joining the Western Reserve Area Agency on Aging!

Our Mission

We provide choices for people to live independently in the place they want to call home.

About Us

Western Reserve Area Agency on Aging (WRAAA) is a private non-profit corporation, organized and designated by the State of Ohio to be the planning, coordinating and administrative agency for federal and state aging programs in Cuyahoga, Geauga, Lake, Lorain and Medina Counties. It is one of twelve Area Agencies on Aging (AAAs) in the state organized together with local service provider organizations and the Ohio Department of Aging (ODA) to form the state's public aging services network. The network works together to create opportunities for older Ohioan's to receive needed home and community services and supports; and to age successfully in their own homes and communities.

Candidates we love

• Self-motivated and compassionate individuals looking to be part of a Best-in Class organization
• Team players who are committed to providing superior service to all they serve
• Enthusiastic professionals excited to grow with an organization that values dedication, innovation and collaboration.

What our staff loves about us

• A Competitive Salary
• A generous six-week PTO program with thirteen paid holidays
• A $ 750.00 investment in professional development through a substantial, annual training funds allotment
• A 401K program with a company match
• Medical, Dental, Vision Benefits options
• Mileage reimbursement
• Free parking and so much more

Position Summary: The Recruiting Coordinator plays a critical role in supporting and executing the organization’s full-cycle recruitment process. This position coordinates the administrative and operational aspects of talent acquisition, ensuring a seamless and efficient hiring experience for candidates, hiring managers, and leadership.

Working closely with the Senior Manager, Talent Acquisition & Development, this role ensures the integrity of recruitment workflows, maintains accurate data within hiring systems, and supports strategic hiring initiatives across clinical and non-clinical functions.

Job Duties

Recruitment Coordination & Administration

• Coordinate and manage interview scheduling, candidate communications, and hiring logistics across multiple departments
• Serve as the primary liaison among candidates, hiring managers, and the Talent Acquisition team
• Maintain and update the Applicant Tracking System (ATS) with accurate candidate data and status updates
• Prepare and distribute offer letters, onboarding documentation, and pre-employment materials
• Ensure a high-quality candidate experience from application through onboarding

Talent Acquisition Operations

• Support full-cycle recruitment activities, including job postings, candidate sourcing, and screening coordination
• Monitor recruitment pipelines and provide status updates, reports, and analytics to leadership
• Track key performance metrics, including time-to-fill, candidate flow, and offer acceptance rates
• Assist in maintaining compliance with organizational policies and applicable employment regulations

Systems & Data Management

• Use ATS platforms and resume databases to manage candidate workflows and documentation
• Generate recruitment reports and dashboards to support strategic workforce planning
• Ensure data integrity and consistency across recruitment and onboarding systems
• Maintain and organize Talent Acquisition documentation in shared folders, keeping records current

Process Improvement & Support

• Identify opportunities to streamline recruitment processes and improve efficiency
• Support the implementation of recruitment technologies and automation tools
• Assist with special projects related to workforce development and talent strategy

Education

• Associate’s degree required
• Preferred field of study: Human Resources, Business Administration, or a related discipline

Experience

• Minimum of two years of experience in recruitment coordination, HR support, or talent acquisition operations
• Experience working with Applicant Tracking Systems (ATS) and resume databases required
• Experience with Paycom online payroll and a Human Resource Information System (HRIS) preferred

Skills & Competencies

• Strong organizational and administrative coordination skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• High level of attention to detail and data accuracy
• Proficiency in Microsoft Office Suite and HR systems
• Strong interpersonal skills and the ability to interact effectively at all levels of the organization

The Agency is committed to providing equal employment and advancement opportunities to all. Employment decisions are made based on each person’s performance, qualifications, and abilities. The Agency does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, sex, national origin, age, disability status, health status, genetic information or ancestry, protected veteran status, sexual orientation, gender identity or expression, or any other protected characteristic.

Western Reserve Area Agency on Aging’s Equal Employment Opportunity policy covers all aspects of employment practices, including selection, job assignment, compensation, discipline, termination, and access to benefits and training