Recruiting Coordinator

Western-Reserve-Area-Agency-On-Aging; North Olmsted (OH); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Six-week PTO

Thirteen paid holidays

Professional development funds

401K with company match

Medical, dental, vision benefits

Mileage reimbursement

Free parking

Job summary

Western Reserve Area Agency on Aging seeks a Recruiting Coordinator to support the full-cycle recruitment process, coordinating interview scheduling and candidate communications while ensuring accurate ATS data.

You will work with the Senior Manager, Talent Acquisition & Development to maintain workflows, support analytics, and uphold compliance across clinical and non-clinical roles, contributing to a mission-driven organization serving older Ohioans.

Qualifications

• Associate’s degree is required; HR/Business Admin background preferred.
• 2+ years in recruitment coordination or HR support.
• Experience with ATS and resume databases required.
• Paycom and HRIS familiarity preferred.
• Strong organizational and communications skills.

Responsibilities

• Coordinate interview scheduling, candidate communications, and hiring logistics across departments.
• Serve as primary liaison among candidates, hiring managers, and Talent Acquisition team.
• Maintain ATS data accuracy and status updates; generate reports for leadership.

Skills

Organization

Coordination

Communication

Attention to detail

MS Office

Education

Associate degree

HR/Business Admin background

Tools

ATS

Paycom

HRIS

Job description

Reports to: Senior Manager, Talent Acquisition & DevelopmentFLSA Status: Non-exemptDedicate yourself to an Organization and Mission you can be proud of by joining the Western Reserve Area Agency on Aging!Our Mission:We provide choices for people to live independently in the place they want to call home.About Us:Western Reserve Area Agency on Aging (WRAAA) is a private non-profit corporation, organized and designated by the State of Ohio to be the planning, coordinating and administrative agency for federal and state aging programs in Cuyahoga, Geauga, Lake, Lorain and Medina Counties. It is one of twelve Area Agencies on Aging (AAAs) in the state organized together with local service provider organizations and the Ohio Department of Aging (ODA) to form the state's public aging services network. The network works together to create opportunities for older Ohioan's to receive needed home and community services and supports; and to age successfully in their own homes and communities.Candidates we love…Self-motivated and compassionate individuals looking to be part of a Best-in Class organizationTeam players who are committed to providing superior service to all they serveEnthusiastic professionals excited to grow with an organization that values dedication, innovation and collaboration.What our staff loves about us…A Competitive SalaryA generous six-week PTO program with thirteen paid holidaysA $ 750.00 investment in professional development through a substantial, annual training funds allotmentA 401K program with a company matchMedical, Dental, Vision Benefits optionsMileage reimbursementFree parking and so much more…Position Summary: The Recruiting Coordinator plays a critical role in supporting and executing the organization’s full-cycle recruitment process. This position coordinates the administrative and operational aspects of talent acquisition, ensuring a seamless and efficient hiring experience for candidates, hiring managers, and leadership.Working closely with the Senior Manager, Talent Acquisition & Development, this role ensures the integrity of recruitment workflows, maintains accurate data within hiring systems, and supports strategic hiring initiatives across clinical and non-clinical functions.Job Duties:Recruitment Coordination & AdministrationCoordinate and manage interview scheduling, candidate communications, and hiring logistics across multiple departmentsServe as the primary liaison among candidates, hiring managers, and the Talent Acquisition teamMaintain and update the Applicant Tracking System (ATS) with accurate candidate data and status updatesPrepare and distribute offer letters, onboarding documentation, and pre-employment materialsEnsure a high-quality candidate experience from application through onboardingTalent Acquisition OperationsSupport full-cycle recruitment activities, including job postings, candidate sourcing, and screening coordinationMonitor recruitment pipelines and provide status updates, reports, and analytics to leadershipTrack key performance metrics, including time-to-fill, candidate flow, and offer acceptance ratesAssist in maintaining compliance with organizational policies and applicable employment regulationsSystems & Data ManagementUse ATS platforms and resume databases to manage candidate workflows and documentationGenerate recruitment reports and dashboards to support strategic workforce planningEnsure data integrity and consistency across recruitment and onboarding systemsMaintain and organize Talent Acquisition documentation in shared folders, keeping records currentProcess Improvement & SupportIdentify opportunities to streamline recruitment processes and improve efficiencySupport the implementation of recruitment technologies and automation toolsAssist with special projects related to workforce development and talent strategyEducationAssociate’s degree requiredPreferred field of study: Human Resources, Business Administration, or a related disciplineExperienceMinimum of two years of experience in recruitment coordination, HR support, or talent acquisition operationsExperience working with Applicant Tracking Systems (ATS) and resume databases requiredExperience with Paycom online payroll and a Human Resource Information System (HRIS) preferredSkills & CompetenciesStrong organizational and administrative coordination skillsAbility to manage multiple priorities in a fast-paced environmentExcellent written and verbal communication skillsHigh level of attention to detail and data accuracyProficiency in Microsoft Office Suite and HR systemsStrong interpersonal skills and the ability to interact effectively at all levels of the organizationIf you are interested in learning more about this opportunity, please click \"Apply\" and complete the application. We look forward to speaking with you.The Agency is committed to providing equal employment and advancement opportunities to all. Employment decisions are made based on each person’s performance, qualifications, and abilities. The Agency does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, sex, national origin, age, disability status, health status, genetic information or ancestry, protected veteran status, sexual orientation, gender identity or expression, or any other protected characteristic.Western Reserve Area Agency on Aging’s Equal Employment Opportunity policy covers all aspects of employment practices, including selection, job assignment, compensation, discipline, termination, and access to benefits and training