Talent Acquisition Coordinator

Pregis LLC; Chicago (IL); Hybrid; USD 59,000 - 63,000; Full time

Job summary

Pregis LLC in Chicago, IL is seeking a Talent Acquisition Coordinator to support end-to-end recruiting operations in a hybrid, 40-hour workweek. This role focuses on requisitions, scheduling, onboarding, and ensuring a smooth candidate experience.

The position is Temporary-to-Permanent at $29.00 per hour, with an onsite/remote split (3 days onsite, 2 days remote) in downtown Chicago. Full-time, 40 hours weekly, with potential for permanent hire.

Qualifications

• Associate's degree or equivalent work experience; Bachelor's degree preferred.
• 0–2 years of recruiting coordination, human resources, talent acquisition, or administrative support experience.
• Strong organizational and project management skills, with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Experience working with applicant tracking systems and recruitment technologies.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Strong attention to detail and a commitment to confidentiality.

Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and interview teams.
• Manage interview logistics, including confirmations, reschedules, and follow-up communications.
• Maintain a strong candidate experience through timely, professional communication and support.
• Coordinate candidate travel arrangements, covering airfare, lodging, transportation, and expense reconciliation.
• Create, manage, and maintain requisitions in the applicant tracking system (ATS).
• Post and update job openings across internal and external job boards and career sites, ensuring posting accuracy and compliance.
• Monitor requisition activity and support recruiters with requisition administration and workflow management.
• Support proactive candidate sourcing using Indeed, LinkedIn, employee referrals, and other sourcing channels.
• Build candidate pipelines for current and future hiring needs and identify qualified candidates for recruiter review.
• Maintain candidate records and talent pools within the ATS to ensure data consistency.
• Coordinate pre-employment activities, including background checks, drug screens, and employment verification processes.
• Facilitate onboarding communications and documentation for new hires, including tracking onboarding completion and resolving issues as needed.
• Maintain accurate recruitment records, candidate documentation, and system data with regular audits for accuracy and completeness.
• Support reporting and documentation requests related to recruiting activities.
• Process and track recruiting invoices, including job boards, travel expenses, background screening vendors, and other recruiting services.
• Partner with Finance and vendors to help ensure timely payment and accurate recordkeeping.
• Monitor recruiting-related spending and maintain documentation for expenses.

Skills

Organizational skills

Project management

Communication skills

Attention to detail

Confidentiality

Adaptability

Process orientation

Data accuracy

Education

Associate's degree or equivalent; Bachelor's degree preferred

Tools

Applicant tracking system (ATS)

Indeed

LinkedIn

Microsoft Office Suite

Outlook

Excel

Word

Teams

Job description

In this hybrid role, the Talent Acquisition Coordinator supports recruiting and hiring operations end-to-end, helping ensure requisitions, candidate scheduling, and onboarding activities move forward accurately and on time.

What You'll Do

• Coordinate and schedule interviews between candidates, hiring managers, and interview teams.
• Manage interview logistics, including confirmations, reschedules, and follow-up communications.
• Maintain a strong candidate experience through timely, professional communication and support.
• Coordinate candidate travel arrangements, covering airfare, lodging, transportation, and expense reconciliation.
• Create, manage, and maintain requisitions in the applicant tracking system (ATS).
• Post and update job openings across internal and external job boards and career sites, ensuring posting accuracy and compliance.
• Monitor requisition activity and support recruiters with requisition administration and workflow management.
• Support proactive candidate sourcing using Indeed, LinkedIn, employee referrals, and other sourcing channels.
• Build candidate pipelines for current and future hiring needs and identify qualified candidates for recruiter review.
• Maintain candidate records and talent pools within the ATS to ensure data consistency.
• Coordinate pre-employment activities, including background checks, drug screens, and employment verification processes.
• Facilitate onboarding communications and documentation for new hires, including tracking onboarding completion and resolving issues as needed.
• Maintain accurate recruitment records, candidate documentation, and system data with regular audits for accuracy and completeness.
• Support reporting and documentation requests related to recruiting activities.
• Process and track recruiting invoices, including job boards, travel expenses, background screening vendors, and other recruiting services.
• Partner with Finance and vendors to help ensure timely payment and accurate recordkeeping.
• Monitor recruiting-related spending and maintain documentation for expenses.

Required Qualifications

• Associate's degree or equivalent work experience; Bachelor's degree preferred.
• 0 to 2 years of recruiting coordination, human resources, talent acquisition, or administrative support experience.
• Strong organizational and project management skills, with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Experience working with applicant tracking systems and recruitment technologies.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Strong attention to detail and a commitment to confidentiality.

Technologies

• Applicant tracking system (ATS)
• Indeed
• LinkedIn
• Microsoft Office Suite
• Outlook, Excel, Word, Teams

Location and Schedule

• Chicago, IL 60606 (Hybrid)
• Downtown Chicago area with an onsite/remote split of 3 days onsite and 2 days remote if applicable
• Full-time, 40 hours per week

Employment Type and Pay

• Temporary-to-Permanent
• $29.00 per hour

Department

Corporate Human Resources

Key Competencies

• Customer service and candidate focus
• Organization and time management
• Attention to detail
• Communication and relationship building
• Problem-solving and initiative
• Adaptability and flexibility
• Process orientation
• Data accuracy and accountability

Diversity and Inclusion

The organization values diversity of thought and the unique experiences individuals bring. An inclusive environment is supported through behaviors and social norms that help ensure people feel welcome.

Equal Employment Opportunity Statement

Equal employment opportunities are provided to all employees and applicants. Discrimination and harassment are prohibited based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Inclusion is supported through welcoming a collective sum of individual differences, thoughts, traits, and characteristics that reflect culture and achievements.