Recruiting Administration Assistant – Interview Confirmations

Hrstalentsolutions; Dayton (OH); Remote; USD 34,000 - 49,000; Part time

Benefits offered by this job

Remote work

Job summary

Hrstalentsolutions is seeking a Candidate Interview Confirmation Assistant. The role supports the confirmation stage, ensuring calendar accuracy, approved meeting details, and clear messaging to candidates. It involves recording responses and notifying recruiters of changes, while avoiding assessment of candidates.

This remote position is either part-time or full-time, with pay stated at 30 USD per hour. Prior recruiting or office administration experience is useful but not required, and hours

Qualifications

• Accurate written communication.
• Comfort using email, calendars and online applicant records.
• Experience in recruiting, customer service, or office administration is useful but not required.

Responsibilities

• Verify candidate name matches the interview record.
• Check confirmed date, time, meeting format, and interviewer.
• Use approved meeting instructions and send concise messages.
• Record confirmations or changes in the system and update recruiters.
• Coordinate with recruiters on reschedules.

Skills

Office administration

Customer service

Recruiting

Tools

Email

Calendar software

Applicant tracking system

Job description

Candidate Interview Confirmation Assistant

Remote recruiting administration · Part-time or full-time

An interview invitation is only useful when the candidate knows the correct time and how to attend. This role supports the confirmation stage: check the approved meeting details, send a clear message, record the candidate’s response, and flag a change that needs the recruiter’s direction. You will not assess candidates or decide who advances in the process.

Before sending a confirmation

• Match the candidate name with the assigned interview record.
• Check the confirmed date, time, meeting format, and interviewer.
• Use the approved online meeting or contact instructions.
• Send a concise message through the assigned channel.
• Record a confirmation, question, cancellation, or request to change.
• Update the recruiter when a decision or new time is needed.

Suppose a candidate replies that the time in the email differs from the calendar invitation. Read the latest approved scheduling note rather than choosing one version yourself. Bring the mismatch to the recruiter or scheduling owner and make sure the final message reflects the confirmed arrangement. An outdated invitation should not remain the only visible record of the meeting.

Some candidate questions are straightforward, such as where to find the provided meeting link. Others ask about the selection process or interview content. Answer only from approved guidance and route the rest. A confirmation is a practical customer service exchange: the candidate should feel informed, and the recruiting team should have a reliable status record.

Work behind the message

This job includes office administration tasks such as checking calendar entries, noting replies in an online applicant record, and keeping separate interviews distinct. If a candidate has not answered, follow the employer’s reminder process rather than assuming attendance or withdrawal. When a reschedule is approved, update the appropriate invitation and note the new status so both sides know what has changed.

You will need accurate written communication and comfort using email, calendars, and online records. Previous recruiting, customer service, or office administration experience is useful but not required. New applicants can learn the assigned candidate record system and confirmation steps. Coordinating meetings in another setting can provide transferable skills.

Pay: $30 per hour. The role is remote and can be part-time or full-time. Candidate details should be handled in a private home office or another suitable workspace. Actual hours and employer procedures will be confirmed for the opening.