Interview and Office Administration Assistant

HRS Talent Solutions; Tulsa (OK); Remote; USD 32,000 - 45,000; Full time

Job summary

HRS Talent Solutions seeks an Interview and Office Administration Assistant for a full-time remote role. The position involves managing interview instructions, coordinating with candidates, and ensuring accurate scheduling details, all while maintaining courteous, clear communication.

The role emphasizes attention to calendar accuracy, delivery of approved information, and a calm, professional approach to candidate inquiries in a fully remote setting.

Qualifications

• Strong written communication to relay interview instructions clearly.
• Experience in customer service or office administration is an advantage.
• Remote work setup and ability to follow approved guidelines.

Responsibilities

• Review upcoming confirmed interviews in the online calendar.
• Match each candidate with the approved instruction set.
• Verify time zone, meeting method, and contact details.
• Send clear preparation information at the scheduled stage.
• Respond to routine questions about joining the meeting.
• Flag missing links or changed availability to the scheduler.
• Route accommodation requests to the authorized team member.
• Keep candidate notes and delivery status current.

Skills

Attention to detail

Customer service

Online scheduling tools

Tools

Online scheduling tools

Job description

Interview and Office Administration Assistant

Full-time remote | $28 per hour. A private home office or similar workspace helps with candidate information. The hiring team will specify the hours and tools.

A candidate has an interview scheduled and needs accurate instructions. The Interview Instruction Delivery Assistant checks the confirmed booking, sends the approved details, and resolves simple delivery questions. This full-time remote office administration position calls for the same courteous writing used in customer service. You will not assess applicants, change interview decisions, or promise a hiring result.

Clear details reduce confusion

An interview may use an online meeting link, a phone number, or a prepared task. Verify the date, time zone, method, and recipient against the scheduling record before sending anything. Do not add a task that was not approved by the hiring team. If a candidate reports a missing link, check the current booking and send the authorized information through the proper channel. Changes to an interviewer's availability go back to the scheduler.

Some candidates need clarification about the process or an accessibility adjustment. Record the request respectfully and route it to the designated person. Avoid asking for private information beyond the stated process. A good office record shows what was sent, when, and whether an issue remains open, so the recruiting team can follow through without repeated questions.

Expected tasks

• Review upcoming confirmed interviews in the online calendar.
• Match each candidate with the approved instruction set.
• Verify time zone, meeting method, and contact details.
• Send clear preparation information at the scheduled stage.
• Respond to routine questions about joining the meeting.
• Flag missing links or changed availability to the scheduler.
• Route accommodation requests to the authorized team member.
• Keep candidate notes and delivery status current.

Experience in customer service or office administration is an advantage, but not essential. The employer will train you on its interview stages, online scheduling tools, and privacy procedures. This job suits someone who checks details and writes clearly to a person who may be unfamiliar with the process.

One candidate, one current booking

A candidate may have rescheduled after receiving the first invitation. Look at the latest confirmed calendar entry before sending preparation details. If an earlier link is still in a message thread, use the recruiting team's approved correction process. Avoid forwarding an internal calendar description that contains interviewer notes or information about other applicants.

Instructions can include an expected duration, an online joining method, or what to bring to a conversation. Send only what the hiring team approved for that stage. If a candidate asks about the nature of an assessment, route the question to the designated recruiter unless the answer appears in approved guidance. An accessibility request should reach the responsible contact promptly and respectfully, without pressing for unnecessary medical details.

A final delivery check

• Candidate name and current interview stage.
• Confirmed time, date, and time zone.
• Approved joining link or phone instructions.
• Any authorized preparation material.
• A clear contact route for technical trouble.
• A delivery record visible to the recruiting team.

The company will train you on its scheduling and privacy steps. This work also calls for a calm response when an applicant needs a correction to an earlier message. Thoughtful details can make the interview process easier for applicants, while careful office records spare the team from duplicate or conflicting messages.