Recruiter HR Coordinator

Arista-Home-Care-Solutions-; Toledo (OH); On-site; USD 28,000 - 39,000; Part time

Job summary

Arista Home Care Solutions seeks a part-time Recruitment and Human Resources Coordinator to lead the full recruiting cycle on-site in Toledo, OH. The role focuses on building a strong applicant pipeline, coordinating background checks, and onboarding with strict confidentiality.

Ideal candidates have 2+ years in recruiting/HR, proficiency with ATS/HRIS, and the ability to work independently within 8:00 a.m.–5:00 p.m. office hours, Monday–Friday, with occasional evenings or weekends for events.

Qualifications

• Minimum two years of hands-on recruiting and HR experience.
• Experience screening, interviewing, onboarding, and maintaining records.
• Ability to manage a recruiting pipeline with high-volume applicants.
• Knowledge of confidentiality and HR recordkeeping requirements.
• Ability to work independently and meet deadlines.
• Strong communication and organizational skills.
• Proficiency with Outlook, Word, Excel.
• Experience with ATS or HRIS.
• HR experience in home health or high-volume service setting preferred.
• Driver's license and reliable transportation.

Responsibilities

• Manage full recruiting process from posting to onboarding.
• Maintain applicant pipeline in Apploi or equivalent system.
• Recruit via job boards, referrals, schools, and events.
• Coordinate references, background checks, and screenings.
• Prepare offers and coordinate orientation documents.
• Provide weekly reports on applicants, interviews, hires, and barriers.
• Maintain confidential employee records and audit readiness.
• Monitor expiring credentials and employment requirements.
• Process changes in HRIS and company systems.
• Answer routine HR questions and escalate concerns as needed.
• Assist leadership with performance documentation and separations.
• Support retention efforts and conduct new-hire follow-ups.

Skills

Strong communication

Organization

Follow-through

Conflict management

Independent work

Education

Associate degree or higher

PHR or SHRM-CP certification (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Applicant Tracking System (ATS)

HRIS systems

Job description

Arista Home Care Solutions provides compassionate in-home care to older adults and people with disabilities. We are seeking an experienced, dependable Recruitment & Human Resources Coordinator who wants a stable, long-term part-time position.

This is a dedicated recruitment and HR position. It does not include receptionist duties, routine phone coverage, or general office support. The coordinator works independently, has no direct reports, and serves as Arista’s primary on-site HR resource.

Arista provides training on its systems and internal procedures, including Apploi, Viventium, and RiverSoft. The successful candidate must already understand fundamental recruiting and HR practices.

RECRUITMENT & HUMAN RESOURCES COORDINATOR SCHEDULE

Part-time, on-site, Monday through Friday. Consistent weekday availability within our regular office hours of 8:00 a.m. to 5:00 p.m. is required. Occasional evening or weekend availability may be needed for recruiting events or orientations.

RECRUITMENT & HUMAN RESOURCES COORDINATOR RESPONSIBILITIES

• Manage the full recruiting process, from job posting and applicant screening through interviewing, hiring, and onboarding.
• Maintain the applicant pipeline in Apploi and follow up with qualified candidates promptly.
• Recruit through job boards, employee referrals, schools, job fairs, community partners, and other approved sources.
• Coordinate references, background checks, drug screening, licenses, certifications, and other pre-employment requirements.
• Prepare approved offers and coordinate orientation and onboarding paperwork.
• Track recruiting activity and provide leadership with a concise weekly report on applicants, interviews, orientations, hires, barriers, and next steps.
• Maintain accurate, confidential, and audit-ready employee records.
• Monitor expiring credentials and other employment requirements.
• Maintain employee information and process routine changes in Viventium and other company systems.
• Respond to routine employee questions and document and escalated employee-relations concerns appropriately.
• Assist leadership with performance documentation, corrective action, investigations, and separations.
• Support employee retention and conduct new-hire follow-up and exit interviews when possible.
• Protect the confidentiality of applicant and employee information.

RECRUITMENT & HUMAN RESOURCES COORDINATOR QUALIFICATIONS

• At least two years of hands-on recruiting and human resources experience; general office experience alone is not sufficient.
• Experience screening, interviewing, hiring, onboarding, and maintaining employee records.
• Demonstrated ability to manage a recruiting pipeline and follow up consistently with a high volume of applicants.
• Working knowledge of employment practices, confidentiality, and HR recordkeeping requirements.
• Ability to work independently, meet deadlines, exercise sound judgment, and keep leadership informed.
• Strong communication, organization, follow-through, and conflict-management skills.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience using an applicant tracking system or HRIS.
• HR or recruiting experience in home care, home health, healthcare, or another high-volume service setting is preferred.
• An associate degree or higher, PHR or SHRM-CP certification, or equivalent relevant experience is preferred.
• Valid driver’s license, automobile insurance, reliable transportation, and an acceptable driving record.
• Ability to pass required background screening and drug testing.