Recruitment and Human Resources Coordinator

Arista Home Care Solutions; Toledo (OH); On-site; USD 25,000 - 39,000; Part time

Job summary

Arista Home Care Solutions seeks an experienced Recruitment & Human Resources Coordinator for a part-time, on-site role in Toledo, OH. You will manage the full recruitment process, maintain applicant pipelines in Apploi, and coordinate onboarding and new-hire paperwork.

You will work independently as Arista's primary HR resource, handling confidential records, background checks, and compliance while supporting retention and employee relations as needed.

Qualifications

• Two years of recruiting/HR experience required.
• Experience screening, interviewing, onboarding.
• Manage high-volume candidate pipeline and follow up.
• Knowledge of HR record-keeping and confidentiality.

Responsibilities

• Manage full recruiting process from posting to onboarding.
• Maintain applicant pipeline and follow up with candidates.
• Recruit through job boards, referrals, schools, events.
• Coordinate references, background checks, drug screening, licenses.
• Prepare offers and onboarding paperwork.
• Track recruiting activity and report weekly.
• Maintain confidential employee records and audit readiness.
• Monitor expiring credentials and employment requirements.
• Process changes in HR systems.
• Respond to routine employee questions and escalate concerns.
• Assist leadership with documentation, investigations, separations.
• Support retention and conduct follow-ups.

Skills

Recruiting

HRIS

Applicant Tracking

Communication

Organization

Conflict management

MS Office

Excel

Background checks

Screening

Education

Associate degree

HR certification preferred

Tools

Apploi

Viventium

RiverSoft

Job description

Arista Home Care Solutions provides compassionate in-home care to older adults and people with disabilities. We are seeking an experienced, dependable Recruitment & Human Resources Coordinator who wants a stable, long-term part-time position.

This is a dedicated recruitment and HR position. It does not include receptionist duties, routine phone coverage, or general office support. The coordinator works independently, has no direct reports, and serves as Arista's primary on-site HR resource.

Arista provides training on its systems and internal procedures, including Apploi, Viventium, and RiverSoft. The successful candidate must already understand fundamental recruiting and HR practices.

RECRUITMENT & HUMAN RESOURCES COORDINATOR SCHEDULE

Part-time, on-site, Monday through Friday. Consistent weekday availability within our regular office hours of 8:00 a.m. to 5:00 p.m. is required. Occasional evening or weekend availability may be needed for recruiting events or orientations.

RECRUITMENT & HUMAN RESOURCES COORDINATOR RESPONSIBILITIES

• Manage the full recruiting process, from job posting and applicant screening through interviewing, hiring, and onboarding.
• Maintain the applicant pipeline in Apploi and follow up with qualified candidates promptly.
• Recruit through job boards, employee referrals, schools, job fairs, community partners, and other approved sources.
• Coordinate references, background checks, drug screening, licenses, certifications, and other pre-employment requirements.
• Prepare approved offers and coordinate orientation and onboarding paperwork.
• Track recruiting activity and provide leadership with a concise weekly report on applicants, interviews, orientations, hires, barriers, and next steps.
• Maintain accurate, confidential, and audit-ready employee records.
• Monitor expiring credentials and other employment requirements.
• Maintain employee information and process routine changes in Viventium and other company systems.
• Respond to routine employee questions and document and elevate employee-relations concerns appropriately.
• Assist leadership with performance documentation, corrective action, investigations, and separations.
• Support employee retention and conduct new-hire follow-up and exit interviews when possible.
• Protect the confidentiality of applicant and employee information.

RECRUITMENT & HUMAN RESOURCES COORDINATOR QUALIFICATIONS

• At least two years of hands-on recruiting and human resources experience; general office experience alone is not sufficient.
• Experience screening, interviewing, hiring, onboarding, and maintaining employee records.
• Demonstrated ability to manage a recruiting pipeline and follow up consistently with a high volume of applicants.
• Working knowledge of employment practices, confidentiality, and HR record-keeping requirements.
• Ability to work independently, meet deadlines, exercise sound judgment, and keep leadership informed.
• Strong communication, organization, follow-through, and conflict-management skills.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience using an applicant tracking system or HRIS.
• HR or recruiting experience in home care, home health, healthcare, or another high-volume service setting is preferred.
• An associate degree or higher, PHR or SHRM-CP certification, or equivalent relevant experience is preferred.
• Valid driver's license, automobile insurance, reliable transportation, and an acceptable driving record.
• Ability to pass required background screening and drug testing.