Talent Acquisition

Arista Home Care Solutions; Toledo (OH); On-site; USD 30,000 - 36,000; Part time

Job summary

Arista Home Care Solutions in Toledo, OH is seeking a part-time Recruitment & HR Coordinator to lead on-site hiring, onboarding, and maintaining employee records. This role operates independently with no direct reports and serves as the primary on-site HR resource for Arista.

The coordinator will manage the full recruiting process, maintain candidate pipelines in Apploi, coordinate background checks and pre-employment requirements, and ensure confidentiality across HR systems like Viventium and

Qualifications

• Two years of hands-on recruiting and HR experience; general office experience alone is not sufficient.
• Experience screening, interviewing, hiring, onboarding, and maintaining employee records.
• Managing a recruiting pipeline and following up with a high volume of applicants.
• HR recordkeeping and confidentiality requirements.
• Ability to work independently and meet deadlines.

Responsibilities

• Manage the full recruiting process from posting to onboarding.
• Maintain applicant pipeline in Apploi and follow up promptly.
• Recruit through various approved sources.
• Coordinate references, background checks, drug screening, licenses, and other pre-employment requirements.
• Prepare offers and coordinate onboarding paperwork.
• Provide leadership with weekly reports on applicants, interviews, hires, and next steps.
• Maintain confidential employee records and handle routine HR changes in company systems.

Skills

Recruiting

HRIS

Onboarding

Background checks

Interviewing

Employee records

Communication

Education

Associate degree or higher; PHR/SHRM-CP preferred

Tools

Apploi

Viventium

RiverSoft

MS Office (Outlook, Word, Excel)

Job description

Arista Home Care Solutions provides compassionate in-home care to older adults and people with disabilities. We are seeking an experienced, dependable Recruitment & Human Resources Coordinator who wants a stable, long-term part-time position.

This is a dedicated recruitment and HR position. It does not include receptionist duties, routine phone coverage, or general office support. The coordinator works independently, has no direct reports, and serves as Arista’s primary on-site HR resource.

Arista provides training on its systems and internal procedures, including Apploi, Viventium, and RiverSoft. The successful candidate must already understand fundamental recruiting and HR practices.

RECRUITMENT & HUMAN RESOURCES COORDINATOR SCHEDULE

Part-time, on-site, Monday through Friday. Consistent weekday availability within our regular office hours of 8:00 a.m. to 5:00 p.m. is required. Occasional evening or weekend availability may be needed for recruiting events or orientations.

RECRUITMENT & HUMAN RESOURCES COORDINATOR RESPONSIBILITIES

• Manage the full recruiting process, from job posting and applicant screening through interviewing, hiring, and onboarding.
• Maintain the applicant pipeline in Apploi and follow up with qualified candidates promptly.
• Recruit through job boards, employee referrals, schools, job fairs, community partners, and other approved sources.
• Coordinate references, background checks, drug screening, licenses, certifications, and other pre-employment requirements.
• Prepare approved offers and coordinate orientation and onboarding paperwork.
• Track recruiting activity and provide leadership with a concise weekly report on applicants, interviews, orientations, hires, barriers, and next steps.
• Maintain accurate, confidential, and audit-ready employee records.
• Monitor expiring credentials and other employment requirements.
• Maintain employee information and process routine changes in Viventium and other company systems.
• Respond to routine employee questions and document and elevate employee-relations concerns appropriately.
• Assist leadership with performance documentation, corrective action, investigations, and separations.
• Support employee retention and conduct new-hire follow-up and exit interviews when possible.
• Protect the confidentiality of applicant and employee information.

RECRUITMENT & HUMAN RESOURCES COORDINATOR QUALIFICATIONS

• At least two years of hands-on recruiting and human resources experience; general office experience alone is not sufficient.
• Experience screening, interviewing, hiring, onboarding, and maintaining employee records.
• Demonstrated ability to manage a recruiting pipeline and follow up consistently with a high volume of applicants.
• Working knowledge of employment practices, confidentiality, and HR recordkeeping requirements.
• Ability to work independently, meet deadlines, exercise sound judgment, and keep leadership informed.
• Strong communication, organization, follow-through, and conflict-management skills.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience using an applicant tracking system or HRIS.
• HR or recruiting experience in home care, home health, healthcare, or another high-volume service setting is preferred.
• An associate degree or higher, PHR or SHRM-CP certification, or equivalent relevant experience is preferred.
• Valid driver’s license, automobile insurance, reliable transportation, and an acceptable driving record.
• Ability to pass required background screening and drug testing.