Records Clerk

remoting.work; United States; Remote; USD 42,000 - 54,000; Full time

Job summary

remoting.work is seeking a Records Clerk to maintain organized, accurate legal records in a remote-friendly setup with asynchronous collaboration across time zones. You will manage both digital and physical files, ensuring confidentiality and readiness for audits while applying established retention rules.

Work is primarily asynchronous, with written updates and distributed teams in multiple countries. The role emphasizes autonomy, adherence to processes, and meticulous handling of sensitive

Qualifications

• Experience with records management processes.
• Hands‑on experience with data entry.
• Strong organizational skills for managing large volumes of records.
• Strong commitment to confidentiality in handling sensitive information.
• Experience with records management software and database systems.
• Experience with archival systems, retention management tools, and document imaging.

Responsibilities

• Own records management processes using records management software and database systems
• Enter and maintain accurate data across archival and retention systems
• Organize physical and digital records for easy retrieval and audit readiness
• Scan and digitize documents using document imaging tools
• Handle confidential records according to established retention and privacy protocols

Skills

Data entry

Organizational skills

Confidentiality

Records management processes

Archival systems

Tools

Records management software

Database systems

Document imaging

Job description

Records Clerk

Remote (Based at an approved local secure facility). We work US time zones and ask that you're available during those hours, even if that means adjusting your schedule.

About The Role

This role exists to keep legal records organized, accurate, and easy to retrieve. You will manage document storage, retention, and confidentiality across a growing volume of records. The work is primarily asynchronous, with most coordination happening through written updates rather than live meetings. You will join a team distributed across multiple countries and time zones. The environment is structured, with clear processes and zero tolerance for errors in record handling. You will also have significant autonomy in how you organize and prioritize your workload.

What You'll Do

• Own records management processes using records management software and database systems
• Enter and maintain accurate data across archival and retention systems
• Organize physical and digital records for easy retrieval and audit readiness
• Scan and digitize documents using document imaging tools
• Handle confidential records according to established retention and privacy protocols

What We're Looking For

• Experience with records management processes
• Hands‑on experience with data entry
• Strong organizational skills for managing large volumes of records
• Strong commitment to confidentiality in handling sensitive information
• Experience with records management software and database systems
• Experience with archival systems, retention management tools, and document imaging