Records & Information Specialist

Global Business Transformation Solutions, LLC (GBTS); Boston (MA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions in Boston, MA is seeking a Records Specialist to support records and information management for client environments. You will create, organize, and maintain physical and electronic files within RMS, track movement, and prepare inactive records for storage or disposal following retention schedules.

Strong attention to detail, confidentiality, and familiarity with RMS platforms are essential.

Qualifications

• Strong understanding of records management principles and file lifecycle.
• Excellent attention to detail with organizational accuracy.
• Ability to manage multiple priorities in fast-paced environments.
• Strong verbal and written communication with a service mindset.
• Maintain confidentiality and securely handle sensitive information.
• Experience with RMS platforms and document management tools.

Responsibilities

• Register, create, organize, and maintain physical and electronic files within RMS.
• Track circulation and movement of records to authorized personnel with activity logs.
• Prepare inactive records for offsite storage, archiving, digitization, or disposal.
• Perform file culling, categorization, indexing, and cleanup to support operations.
• Assist with matter mobility, retention initiatives, and disposition activities.
• Maintain labeling, indexing, and metadata for efficient retrieval.
• Manage storage, retrieval, and organization of records onsite and offsite.
• Conduct inventories and audits to ensure accuracy and accountability.
• Assist with locating, retrieving, and returning records promptly.
• Monitor access to ensure confidentiality and security compliance.

Skills

Records management

Attention to detail

Organizational skills

Communication

Confidentiality

Microsoft Office

Independence

Teamwork

Process improvement

Analytical thinking

Education

High school diploma or GED

Tools

FileTrail

iManage Records Manager

NetDocuments

OpenText

Job description

Opensity Solutions in Boston, MA is seeking a Records Specialist to support records and information management for client environments. You will create, organize, and maintain physical and electronic files within RMS, track movement, and prepare inactive records for storage or disposal following retention schedules.

Strong attention to detail, confidentiality, and familiarity with RMS platforms are essential.