Records Specialist - Open Records & Compliance

fortbendcountytx; Richmond (TX); On-site; USD 28,000 - 30,000; Full time

Job summary

Fort Bend County seeks a Records Specialist to manage and input records into the county database, assist the public and law enforcement at the lobby, and handle subpoenas and open records requests. The role requires careful filing, security of records, and adherence to NCIC/TCIC procedures.

Applicants should have basic computer and typing skills, a High School Diploma or GED, and the ability to prioritize work.

Qualifications

• U.S. Citizenship or U.S. Permanent Resident status.
• High School Diploma/GED required.
• Six months of job-related experience or training.
• Good computer and typing skills.
• Working knowledge of database software.
• Strong verbal and written communication skills along with bookkeeping and organizational abilities.
• Excellent interpersonal skills and ability to interact with the public, colleagues, and officials.
• Ability to prioritize workload.
• TCIC/NCIC less than Full Access within first year of employment.
• Valid Texas Driver's License.

Responsibilities

• Inputs and transfers reports and supplements into computer database; Prepares records for scanning and archiving.
• Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person.
• Answers incoming mail, fax and NCIC/TCIC inquiries on reports and background checks.
• Files and maintains filing system for all official accident, case and jail records; Maintains security for all records.
• Maintains cash fund and prepares weekly cash deposits.
• Prepares TLETS validations.
• Prepares computer merges.
• Prepares subpoenas for court appearances and information requests in Open Records Requests.
• Participates in emergency management activities during a local state of disaster as directed.

Education

High School Diploma/GED

Job description

Fort Bend County seeks a Records Specialist to manage and input records into the county database, assist the public and law enforcement at the lobby, and handle subpoenas and open records requests. The role requires careful filing, security of records, and adherence to NCIC/TCIC procedures.

Applicants should have basic computer and typing skills, a High School Diploma or GED, and the ability to prioritize work.