Records Specialist- Sheriff's Office

fortbendcountytx; Richmond (TX); On-site; USD 28,000 - 30,000; Full time

Job summary

Fort Bend County seeks a Records Specialist to manage and input records into the county database, assist the public and law enforcement at the lobby, and handle subpoenas and open records requests. The role requires careful filing, security of records, and adherence to NCIC/TCIC procedures.

Applicants should have basic computer and typing skills, a High School Diploma or GED, and the ability to prioritize work.

Qualifications

• U.S. Citizenship or U.S. Permanent Resident status.
• High School Diploma/GED required.
• Six months of job-related experience or training.
• Good computer and typing skills.
• Working knowledge of database software.
• Strong verbal and written communication skills along with bookkeeping and organizational abilities.
• Excellent interpersonal skills and ability to interact with the public, colleagues, and officials.
• Ability to prioritize workload.
• TCIC/NCIC less than Full Access within first year of employment.
• Valid Texas Driver's License.

Responsibilities

• Inputs and transfers reports and supplements into computer database; Prepares records for scanning and archiving.
• Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person.
• Answers incoming mail, fax and NCIC/TCIC inquiries on reports and background checks.
• Files and maintains filing system for all official accident, case and jail records; Maintains security for all records.
• Maintains cash fund and prepares weekly cash deposits.
• Prepares TLETS validations.
• Prepares computer merges.
• Prepares subpoenas for court appearances and information requests in Open Records Requests.
• Participates in emergency management activities during a local state of disaster as directed.

Education

High School Diploma/GED

Job description

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!

Records Specialist

• Inputs and transfers reports and supplements into computer database; Prepares records for scanning and archiving.
• Assists and responds to public and other law enforcement personnel at lobby window or by telephone and/or directs to appropriate person.
• Answers incoming mail, fax and NCIC/TCIC for inquiries on reports and background checks.
• Files and maintains filing system for all official accident, case and jail records for the department; Maintains security for all records.
• Maintains cash fund and prepares weekly cash deposits.
• Prepares TLETS validations.
• Prepares computer merges.
• Prepares information requested in subpoenas for court appearances and information requested in Open Records Request.
• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Minimum Requirements

• U.S. Citizen or U.S. Permanent Resident
• High School Diploma/GED
• Six months job related experience
• Good computer and typing skills.
• Working knowledge of database software.
• Good verbal and written communication skills along with bookkeeping and organizational skills.
• Good interpersonal skills and the ability to deal effectively with the public, other employees, and elected officials.
• Ability to prioritize own work.
• TCIC/NCIC Less than Full Access within first year of employment.
• Valid Texas Driver's License

IMPORTANT - TESTING REQUIREMENT (PLEASE READ)

• All applicants must schedule and pass the required Nelson-Denny (Reading Comprehension and Vocabulary) Test prior to moving forward in the hiring process.
• Applicants MUST contact the Sheriff's Office Human Resources to schedule the test before proceeding.
• Contact the Sheriff's Office Human Resources directly Monday-Friday between the hours of 8:00am-4:00pm
• (Penni Fields) 281-238-1586 or (J.R. Galvan) 281-238-1587.
• Nelson Denny Test: 35 Minutes
• Location (Gus George Academy Building):
• Fort Bend County Sheriff's Office
• Human Resources
• 1521 Eugene Heimann Circle, Suite 144
• Richmond, Texas 77469
• Salary Range: $20.50 per hour
• Closing Date: Upon Filling Position

Benefits

• All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS).
• Full-time employees also enjoy a wide-range of great benefits.

Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.

For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply

Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.