Records Specialist MX

Simera; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Simera is seeking a Records Specialist in San Francisco to manage and organize company records and documentation with strict confidentiality. You will maintain digital and physical filing systems, ensure accuracy, and support audits and information requests.

The role requires meticulous data entry, strong organizational skills, and proficiency with Excel or Google Sheets. You will collaborate with remote teams to maintain compliant records workflows.

Qualifications

• Experience in records management, data entry, document control, or a similar role.
• Experience maintaining digital records, databases, or document management systems.
• Strong computer and digital skills.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive company, customer, or employee information.

Skills

Attention to detail

Organizational skills

Data entry

Time-management

Communication skills

Tools

Microsoft Excel

Google Sheets

Document Management Systems

Job description

We are seeking a highly organized, detail-oriented, and reliable Records Specialist to manage, maintain, and organize company records and documentation. The ideal candidate will ensure records are accurate, accessible, properly categorized, and maintained according to established procedures while handling sensitive information with confidentiality and care.

Responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive company, customer, or employee information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Required Skills

• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Strong data entry and information management skills.
• Proficiency withMicrosoft Excel or Google Sheets.
• Comfortable working with databases and document management systems.
• Ability to organize and manage large volumes of information.
• Strong analytical and problem-solving abilities.
• Ability to identify inconsistencies, errors, and missing information.
• Good written and verbal communication skills.
• Strong ability to follow established procedures and guidelines.
• Ability to handle confidential and sensitive information responsibly.
• Ability to work independently and manage multiple priorities.
• Reliable, methodical, and detail-oriented approach to work.

Requirements

• Previous experience inrecords management, data entry, document control, administration, data management, or a similar role.
• Experience maintaining digital records, databases, or document management systems.
• Strong computer and digital skills.
• Experience with data verification and quality control.
• Ability to manage large volumes of records while maintaining accuracy.
• Ability to meet deadlines and maintain consistent productivity.
• Ability to work independently and collaborate effectively with remote teams.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and detail-oriented attitude.
• English proficiency is required if the position involves working with English-speaking teams or documentation.

By applying to this position, we’ll create yourSimera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match.