Records Retention & Vault Logistics Specialist

Atrium; Tampa (FL); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium is seeking a dependable Records Retention Specialist to support administrative, records, and logistics operations in Tampa, FL. You will maintain electronic and hard-copy systems, manage records disposition, and ensure secure offsite storage and vault integrity.

Ideal candidates have at least 1 year in records management, strong computer skills (Word/Excel), and a clean driving record for daily courier duties. You will join a collaborative team delivering reliable administrative services.

Qualifications

• Minimum 1 year of dedicated records management experience.
• Valid driver's license with a safe driving record maintained for at least the past 3 consecutive years.
• High computer literacy with proficiency in Microsoft Word, Microsoft Excel, and specialized database/records management tools.
• Ability to safely lift and carry up to 35 lbs frequently and up to 55 lbs occasionally, including while ascending and descending safety ladders.
• Strong customer service, communication, problem-solving, and organizational skills.
• Comfortable operating a delivery vehicle and planning efficient routes safely throughout the service territory.

Responsibilities

• Maintain electronic and hard-copy records systems to facilitate proper retention, disposition, and quality control of metadata and files.
• Process incoming and outgoing inactive records, maintain accurate circulation logs, compile daily activity statistics, and track inventory.
• Coordinate records retention schedules, issue destruction notifications, obtain approvals, and securely process obsolete records and media.
• Manage daily customer requests, verify security clearances for inactive file access, and provide guidance and training on records policies and systems.
• Handle daily retrieval, re-filing, offsite storage coordination for vital records, and maintain clean and organized vault areas.
• Perform interoffice courier deliveries and pickups across local office and facility sites using a provided company vehicle.
• Serve as a cross-trained, reliable team player supporting broader administrative, mail, and print services when required.

Skills

Customer service

Communication

Organizational skills

Problem-solving

Team player

Delivery vehicle operation

Physical stamina

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Records management systems

Job description

Atrium is seeking a dependable Records Retention Specialist to support administrative, records, and logistics operations in Tampa, FL. You will maintain electronic and hard-copy systems, manage records disposition, and ensure secure offsite storage and vault integrity.

Ideal candidates have at least 1 year in records management, strong computer skills (Word/Excel), and a clean driving record for daily courier duties. You will join a collaborative team delivering reliable administrative services.