Records Retention Coordinator (Courier)

Sirius Staffing; Tampa (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

Sirius Staffing is seeking a Records & Administrative Services Coordinator for on-site work in Tampa, FL. The role supports the records management program and provides courier and administrative services across the service territory.

Based at the Midtown office with most tasks at the Records Center, duties include weekly courier work using a company vehicle. A valid driver''s license and clean driving record are required.

Qualifications

• High School diploma or GED required.
• Valid driver''s license.
• Minimum one year of records management experience.
• Proficiency in MS Word and Excel.
• Reliable, detail-oriented and customer-focused.
• Willing to perform physical tasks including lifting up to 55 lbs.
• On-site work in Tampa, FL.

Responsibilities

• Maintain electronic and hard copy records systems, ensuring retention, disposition and inventory tracking.
• Enter and update inactive records in the records management system and support system updates.
• Serve as liaison between departments and the records center for retention, disposition and access.
• Implement retention schedules, prepare destruction notifications, coordinate approvals and process destruction.
• Maintain security controls and verify authorization for records access; fulfill information requests.
• Provide training on records center procedures and policies.
• Receive, process and track records transferred to inactive storage; maintain logs and monthly statistics.
• Coordinate offsite vital records deliveries and retrieve requested information.
• Maintain vault cleanliness and monitor environmental systems; ensure supplies.
• Perform courier duties including pickup/delivery of interoffice mail in Tampa, Palm River and Lakeland.

Skills

Strong communication

Detail-oriented

Team collaboration

Multitasking

Education

High School diploma or GED

Tools

MS Word

MS Excel

Job description

Records & Administrative Services Coordinator ( C ourier)

Location: Tampa, FL

On-site Mon - Fri 7a-3p

Pay: $31.03/hr

Sirius Staffing is hiring a Records & Administrative Coordinator in Tampa, FL. This role supports the company’s records management program and provides courier and administrative services across the service territory. The position is based at the Midtown office, with most work performed at the Records Center. Courier duties occur weekly or as needed using a company vehicle. You must have a VALID driver's license and a Clear driving record.

Key Responsibilities

• Maintain electronic and hard - copy records systems, ensuring accurate retention, disposition, and inventory tracking.
• Enter and update inactive records in the records management system; ( support ing system updates and quality control )
• Serve as liaison between departments and the records center for retention, disposition, and records access.
• Implement retention schedules, prepare destruction notifications, coordinate approvals, and process records for destruction.
• Maintain security controls and verify authorization for records access; fulfill information requests.
• Provide training on records center procedures, records policies, and the records management tool.
• Receive, process, and track all records transferred to inactive storage; maintain circulation logs and monthly activity statistics.
• Coordinate offsite vital records deliveries, retrieve requested information , refile returned media, and follow up on outstanding checkouts.
• Maintain vault cleanliness, monitor environmental systems, and ensure adequate supplies.
• Perform courier duties, including pickup and delivery of interoffice mail for Tampa, Palm River, and Lakeland locations.

Requirements:

• High School diploma or GED
• Valid driver’s license
• Minimum one year of records management experience
• Proficiency in MS Word and Excel
• Professional, dependable, detail - oriented, and customer - focused
• Comfortable working closely with a partner and contributing to a small, collaborative team
• Strong communication skills and high computer literacy; able to learn and support business systems
• Able to balance multiple priorities with accuracy and compliance
• Willing and able to perform physical tasks, including lifting boxes and climbing safety ladders
• Safe, reliable driver who represents the department professionally during courier duties

Physical & Working Conditions

• Frequent lifting up to 35 lbs; occasional lifting up to 55 lbs
• Standing/walking for extended periods
• Exposure to dust, odors, temperature changes, and noise
• Safe operation of company vehicle following Smith Driving techniques
• Safety focus
• Integrity and ownership
• Operational excellence
• Developing people and teams
• Innovation and change
• Strategic thinking and sound judgment

Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.