Temporary Records Clerk

Coast Dental; Tampa (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

Coast Dental is seeking a Records Clerk to support the Records Management department across more than 100 locations. The role involves verifying documents, preparing files for archiving or exchange, maintaining an inventory system, and responding to records requests.

Occasional driving to dental offices in FL and GA is required, along with general administrative tasks and record keeping. The ideal candidate will have a High School Diploma or GED, 2+ years of data entry and inventory experience,

Qualifications

• High School Diploma or GED preferred.
• 2 years’ experience of data entry and inventory record keeping experience preferred.
• Clean driving record.

Responsibilities

• Maintains inventory control by checking in and entering incoming medical records box and file data into Excel or various databases for proper storage and tracking.
• Manually documenting records that have met retention guidelines prior to destruction.
• Occasional records pickups from our dental offices to our records storage site, including loading and unloading of records boxes to and from delivery vehicles.
• Process and oversee records requests for off-site records maintenance and retrieval from dental centers and corporate office personnel.
• Administrative tasks include making copies, scanning documents, filing and similar projects.

Skills

Data entry

Inventory control

Excel

Confidentiality

Time management

Communication skills

Education

High School Diploma or GED

Tools

MS Word

Outlook

Excel

Job description

Job DetailsJob Location: FL Corporate Support - Tampa, FL 33634 Position Type: Practice Support

The Records Clerk is responsible for assisting with the daily tasks of the records management department of over 100 locations. Provides support necessary for daily operations in the company and affiliated dental centers. The position requirements include verifying documents, preparing files for archiving or exchange, maintaining a records inventory process or file management system and responding to records requests. This position will occasionally require driving and retrieving record boxes from our dental offices throughout FL and GA as needed, as well as general administrative tasks including copying, scanning, record keeping and filing.

Duties and Responsibilities

• Maintains inventory control by checking in and entering incoming medical records box and file data into Excel or various databases for proper storage and tracking.
• Manually documenting records that have met retention guidelines prior to destruction.
• Occasional records pickups from our dental offices to our records storage site, which includes loading and unloading of records boxes to and from delivery vehicles and delivery to our records storage site.
• Process and oversee records requests for off-site records maintenance and retrieval from dental centers and corporate office personnel.
• Administrative tasks include making copies, scanning documents, filing and similar projects.

Knowledge, Skills and Abilities

• Highly proficient in MS Word, Outlook, and Excel.
• Strong data entry and keyboard typing skills.
• Strong time management and organizational skills required.
• Strong attention to detail required.
• General administrative proficiency required.
• Ability to communicate orally and in writing.
• Ability to multi-task, manage and prioritize several projects at one time is required.
• Ability to handle sensitive information and maintain strict confidentiality is required.
• Ability to work alone as well as in groups.
• Clean driving record and ability to drive a box truck when needed to retrieve record boxes.

Qualifications

• High School Diploma or GED preferred.
• 2 years’ experience of data entry and inventory record keeping experience preferred.
• Clean driving record.

Physical Demands

• Occasional lifting or moving heavy materials such as boxes of records or documents with or without a pallet jack.
• Ability to lift up to 50 pounds.
• Ability to stand, bend, drive, twist, sit and type for extended periods of time.