Records Program Associate - Limited Term Employment

State of Wisconsin; Madison (WI); On-site; USD 32,511,000 - 33,751,000; Full time

Benefits offered by this job

Casual office atmosphere

Flexible schedules

Telework options

Employee assistance program

Job summary

Wisconsin Department of Transportation is recruiting for a Records Program Associate - Limited Term Employment position. This LTE role is based in Madison, WI and requires full-time work in the office.

Under supervision, the position assists with records management, auditing, scanning, and front desk duties. It involves lifting up to 40 pounds, and the hourly pay rate is $22.76. Wisconsin residency is required for LTE positions.

Qualifications

• Experience with Microsoft Office Suite.
• Experience with Adobe Acrobat or Bluebeam Revu.
• Experience with digitization (scanning) and organization of documents preferred.

Responsibilities

• Scan Geotechnical Engineering documents.
• Organize Geotech records in an electronic document management system.
• Provide Quality Assurance.
• Assist with front desk activities.

Skills

Microsoft Office Suite

Adobe Acrobat / Bluebeam Revu

Digitization / Scanning

Tools

Adobe Acrobat

Bluebeam Revu

Job description

Job Title Records Program Associate - Limited Term Employment

The Wisconsin Department of Transportation is recruiting for a Records Program Associate - Limited Term Employment position.

This LTE position is headquartered in 3502 Kinsman Blvd Madison, WI and is required to work full time, 5 days per week in the office.

WisDOT is a great place to work! In addition to meaningful and rewarding work, we provide:

• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals and overall well-being

LTE positions assist in the development of your skills and experience and offer growth potential via opportunities to join our team in a permanent role! For more information on WisDOT you can visit our website by clicking here .

The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service. We are committed to fostering an environment rooted inIntegrity, Diversity, Excellence, and Accountability. Click here to learn more about how we apply these values in our work.

Every day, WisDOT’s Division of Transportation System Development plays the leading role in the upkeep and improvement of nearly 12,000 miles of state highways and bridges used by millions of people. You’ll find that behind every barrel is a dedicated team from a wide array of backgrounds including engineering, planning, environmental services, public outreach, real estate, finance and many more.It can be a challenging job, but we think you’ll find it’s an awfully rewarding one, too.

We’re looking for detail-oriented critical thinkers to help deliver a quality program to build, improve and maintain transportation infrastructure throughout the state. We encourage anyone at any point in any career to take a look at WisDOT opportunities and give some thought to how your skills and resume line up. Having a good attitude, a willingness to learn and a passion for creating lasting, impactful work will go a long way here. It’s a big system with lots of opportunity and responsibilities.

Are you up for it? At WisDOT, you can Build the Future – NOW.

Position Summary

Under direct supervision, this position assists with the management and coordination of the bureau’s records management system and is responsible for auditing and organizing records, scanning, and tracking documents.This position also assists with front desk activities.

Under specific DTSD and DTSD Bureau direction, this position will assist in reaching the following goals:

• Scan Geotechnical Engineering documents
• Organizing Geotech records in an electronic document management system
• Providing Quality Assurance
• Assisting with front desk activities

This position requires on a regular basis the ability to lift and carry files, boxed records, and equipment up to 40 pounds, climb ladders, bend and stoop, work in closed storage areas

This position is in schedule-range 07-03 with an hourly pay rate of $22.76.

This state agency does not sponsor work visas.This state agency is not enrolled in USCIS E-Verify and is not eligible to employ international F-1 students seeking STEM-OPT extension.Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.

This is a Limited Term Employment (LTE) position and limited to 1,039 hours in 26 consecutive pay periods (1 year).

Wisconsin residency is required for Limited Term Employment positions.

Limited Term Employment (LTE) positions are not civil service classified positions, do not give any rights to permanent civil service classified positions and do not lead to permanent status.

Qualifications

A minimally qualified candidate must have experience in all of the following:

• Experience working with Microsoft Office Suite
• Experience with Adobe Acrobat or Bluebeam Revu
• Experience with digitization (scanning) and organization of documents would be preferred

Deadline to Apply

The deadline to apply is Thursday, September 17 2026 at 11:59pm CST.