Contracts Specialist Advanced

State of Wisconsin; Madison (WI); Hybrid; USD 69,000 - 87,000; Full time

Benefits offered by this job

Substantial leave time

Casual office atmosphere

Pension plan with employer match

Optional 457 plan

Employee assistance program

Job summary

Wisconsin Department of Transportation is recruiting a Contracts Specialist-Advanced to support development and administration of consultant contracts from solicitation to execution. The role will be headquartered in Madison, WI or La Crosse, WI with a hybrid work schedule and some in-office requirements.

Responsibilities include managing contract files, monitoring progress for compliance, supporting budget development for the regional program, and ensuring audit-ready documentation using CARS

Qualifications

• Experience reviewing or managing contracts or invoices.
• Experience with financial data analysis and reporting.
• Knowledge of state and federal laws and policies.
• Ability to interpret technical documents for stakeholders.

Responsibilities

• Assist with development and administration of consultant contracts from solicitation through execution and amendments.
• Serve as a resource for Masterworks and the Contract Administration and Reporting System (CARS).
• Monitor contract progress to ensure compliance.
• Develop and manage the regional annual local program consultant budget.
• Update FIIPS for the region improvement program.
• Maintain contract files and records; track historical data for future negotiations.

Skills

Contract management

Financial analysis

Regulatory compliance

Customer communication

Job description

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Help shape Wisconsin's transportation future by joining the Southwest Regionteam! We are currently recruiting to filla Contracts Specialist-Advanced position that can be headquartered in Madison, WI or La Crosse, WI!

This position offers a hybridized work schedule. The position will be headquartered at and required to work from the Madison or La Crosse, WI DTSD Office Building at least 2days per week. All employees working a hybrid work schedule are generally expected to telework from within the State of Wisconsin. This topic will be discussed more at the time of the interview.

This recruitment may be used to fill additional vacant positions in the future.

WisDOT is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that rollover each year.
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations.For more information on WisDOT you can visit our website by clickinghere .

The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service. We are committed to fostering an environment rooted inIntegrity, Diversity, Excellence, and Accountability. Clickhere to learn more about how we apply these values in our work.

Every day, WisDOT's Division of Transportation System Development plays the leading role in the upkeep and improvement of nearly 12,000 miles of state highways and bridges used by millions of people. You'll find that behind every barrel is a dedicated team from a wide array of backgrounds including engineering, planning, environmental services, public outreach, real estate, finance and many more. It can be a challenging job, but we think you'll find it's an awfully rewarding one, too.

We’re looking for detail-oriented critical thinkers to help deliver a quality program to build, improve and maintain transportation infrastructure throughout the state. We encourage anyone at any point in any career to take a look at WisDOT opportunities and give some thought to how your skills and resume line up. Having a good attitude, a willingness to learn and a passion for creating lasting, impactful work will go a long way here. It’s a big system with lots of opportunity and responsibilities.

Are you up for it? At WisDOT, you can Build the Future – NOW.

Position Summary

Responsibilities include: assisting with the development and administration of both two-party and three-party consultant contracts from solicitation through contract execution as well as amendment review and submittal; being a resource for Masterworks and the Contract Administration and Reporting System (CARS); monitoring contract progress to ensure compliance; assisting with the development and management of the annual region local program consultant budget; updating FIIPS for the region improvement program; maintaining contract files and records management; and developing and tracking historical data for use in future contract negotiation and region performance measurements.

This position is responsible for ensuring that contract activity is properly documented, controlled and executed so that audit trails are maintained. Significant knowledge is required specific to the consultant selection process, three-party contracting, Facilities Development Manual, and the rules governing consultant-engineering contracts. This position functions with a high degree of independence and must utilize a strong degree of initiative to manage multiple priorities to meet the Region’s needs in the delivery of its local program.

Salary Information

This position is in schedule-range (07-03) with an annual salary of $68,640 - $87,360, plus excellent benefits. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

This state agency does not sponsor work visas.This state agency is not enrolled in USCIS E-Verify and is not eligible to employ international F-1 students seeking STEM-OPT extension.Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.

Qualifications

Qualified applicants will have experience with all the following:

• Reviewing or managing contracts or invoices (i.e. reviewing contracts/invoices, applying contract provisions, ensuring conformance to contract/invoice requirements, etc.)
• Performing financial related duties or analyzing financial data (i.e. purchasing, accounting, finance, financial data collection, creating financial reports, accounts reconciliation, accounts payable, budgeting, etc.)
• Applying state and federal laws and administrative policies to programs.
• Providing customer service by interpreting technical documents for stakeholders.

Deadline to Apply

Applications are due on Sunday, Sunday 20, 2026 at 11:59 p.m.