Records & Minutes Specialist

City of Baytown; Baytown (TX); On-site; USD 17,000 - 25,000; Part time

Job summary

City of Baytown seeks a part-time Records Technician in the City Clerk's Office who is organized and detail-oriented to maintain and manage important city records. Strong computer skills, written and verbal communication, and the ability to work with minimal supervision are essential.

Responsibilities include records management, updating Boards and Commission databases and website, preparing correspondence and minutes, data entry, and assisting with special projects.

Qualifications

• Requires high school diploma or GED.
• At least one year of customer service or administrative office experience.
• Proficient writing, attention to detail, and ability to work with minimal supervision.
• Experience with Laserfiche Records Management Software preferred.
• Experience transcribing meeting minutes preferred.

Responsibilities

• Assists with Records Management and other areas within the City Clerk’s office.
• Maintains Boards and Commission database and website.
• Prepares correspondence, reports, and documents; Proofreads and transcribes minutes and documents requested by City Council for spelling, grammar, and layout.
• Standard office duties including answering the telephone, scanning, typing, filing, data entry, sorting, faxing or emailing information and documents; assists customers with City Clerk information in person, email, and by phone.
• Assists with special projects and other related duties as assigned.

Skills

Organizational skills

Detail-oriented

Writing skills

Independent thinking

Customer service

Education

High School diploma or GED

Tools

Laserfiche

Job description

City of Baytown seeks a part-time Records Technician in the City Clerk's Office who is organized and detail-oriented to maintain and manage important city records. Strong computer skills, written and verbal communication, and the ability to work with minimal supervision are essential.

Responsibilities include records management, updating Boards and Commission databases and website, preparing correspondence and minutes, data entry, and assisting with special projects.