Records Technician - PT

City of Baytown; Baytown (TX); On-site; USD 17,000 - 25,000; Part time

Job summary

City of Baytown seeks a part-time Records Technician in the City Clerk's Office who is organized and detail-oriented to maintain and manage important city records. Strong computer skills, written and verbal communication, and the ability to work with minimal supervision are essential.

Responsibilities include records management, updating Boards and Commission databases and website, preparing correspondence and minutes, data entry, and assisting with special projects.

Qualifications

• Requires high school diploma or GED.
• At least one year of customer service or administrative office experience.
• Proficient writing, attention to detail, and ability to work with minimal supervision.
• Experience with Laserfiche Records Management Software preferred.
• Experience transcribing meeting minutes preferred.

Responsibilities

• Assists with Records Management and other areas within the City Clerk’s office.
• Maintains Boards and Commission database and website.
• Prepares correspondence, reports, and documents; Proofreads and transcribes minutes and documents requested by City Council for spelling, grammar, and layout.
• Standard office duties including answering the telephone, scanning, typing, filing, data entry, sorting, faxing or emailing information and documents; assists customers with City Clerk information in person, email, and by phone.
• Assists with special projects and other related duties as assigned.

Skills

Organizational skills

Detail-oriented

Writing skills

Independent thinking

Customer service

Education

High School diploma or GED

Tools

Laserfiche

Job description

Join the hard-working team at the City of Baytown as a part-time Records Technician in our City Clerk's office. We're looking for someone organized and detail-oriented, ready to dive into maintaining and managing important city records. In our diverse and welcoming community, you'll find a workplace that values authenticity and dedication. If you're ready to contribute to a city that's as genuine as it is industrious, we want to hear from you.

This position requires superior computer knowledge and skills, organizational and communications skills, requires initiative, attention to details, independent thinking, and ability to work with little supervision. Must have exceptional and proficient writing skills, critical thinking skills, and knowledge of general office procedures and routines. The Records Technician will assist with special projects as needed.

• Assists with Records Management and other areas within the City Clerk’s office.
• Maintains Boards and Commission database and website.
• Prepares correspondence, reports, and other documents. Proofreads and transcribes minutes and any other documents requested by City Council for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Standard office duties include answering the telephone, scanning, typing, filing, data entry, sorting, faxing or e-mailing information and documents. Assists customers with City Clerk related information in person at the front window, via email and on the telephone.
• Assists with special projects and other related duties as assigned.

Required:

• High School diploma or equivalent (GED).
• One year of customer service or administrative office experience.

OR

• An equivalent combination of experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.

Preferred:

• Experience with Laserfiche Records Management Software.
• Experience transcribing meeting minutes.

General administrative abilities – typing, filing, reception, customer service. Ability to work in a fast-paced environment requiring multi-tasking and work with confidential information. Ability to get along appropriately with co-workers and the public. Experience with records management, Laserfiche Software and attention to detail.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.