Records Management Specialist

Natural and Cultural Resources; Raleigh (NC); On-site; USD 31,000 - 40,000; Full time

Job summary

The North Carolina Department of Natural and Cultural Resources is seeking an Administrative Associate II to support the State Records Center operations in Raleigh. You will handle records storage, retrieval, shelving, interfiling, and disposition while safeguarding confidentiality and integrity of all materials.

You will work with state agencies and the public, require strong attention to detail, and use standard computer software to track and manage records.

Qualifications

• Strong attention to detail and ability to accurately perform records storage, retrieval, shelving, refiling, interfiling, and disposition-related activities while maintaining the integrity and confidentiality of records.
• Ability to work independently and cooperatively as conditions warrant, prioritize assigned work, and adapt to changing operational needs.
• Ability to use computers and related software, including commonly available and internally developed applications.
• Ability to communicate and interact effectively with internal and external staff and the public.
• General knowledge of state government organization and functions.

Responsibilities

• Receives, prepares, and delivers orders for transfer supplies (boxes, tape, labels); travels to Raleigh-based offices to pick up records and accepts deliveries from offices outside Raleigh.
• Shelves records according to established procedures and provides access to records for the agency that created them (and occasionally for authorized third parties).
• Replaces records pulled from storage and interfiles newly found records not transferred originally.
• Assists with identification and removal of records approved for destruction or transfer.
• Provides guidance to records creators on storage, retrieval, and disposition procedures.
• Maintains confidentiality and integrity of records in storage.

Skills

Records storage

Attention to detail

Communication

Computer skills

Independent work

Education

High school diploma or GED + 1 year administrative experience

Job description

The North Carolina Department of Natural and Cultural Resources is seeking an Administrative Associate II to support the State Records Center operations in Raleigh. You will handle records storage, retrieval, shelving, interfiling, and disposition while safeguarding confidentiality and integrity of all materials.

You will work with state agencies and the public, require strong attention to detail, and use standard computer software to track and manage records.