Records Center Administrative Associate II

North Carolina Zoo; Raleigh (NC); On-site; USD 31,000 - 40,000; Full time

Job summary

The North Carolina Department of Natural and Cultural Resources seeks an Administrative Associate II to support the State Records Center operations in Raleigh. The role handles daily records storage, retrieval, shelving, interfiling, and disposition, ensuring confidentiality and integrity of state records.

Work includes receiving records from agencies, preparing transfer supplies, shelving, and providing access to records for agencies and authorized parties.

Qualifications

• High school diploma or GED and one year of administrative experience; or an equivalent combination of education and experience.
• Strong attention to detail and ability to accurately perform records storage, retrieval, shelving, refiling, interfiling, and disposition-related activities while maintaining the integrity and confidentiality of records.
• Ability to use computers and related software, including commonly available and internally developed applications.
• Ability to communicate and interact effectively with internal and external staff and the public.

Responsibilities

• Assists in receiving records from state agency offices by receiving, preparing, and delivering orders for transfer supplies (boxes, tape, and labels).
• Shelves records according to established procedures after receipt from offices.
• Provides access to records stored, primarily to the creating agency and authorized third parties.
• Replaces records pulled for use and interfiles newly found records with original transfers.
• Assists with identification and removal of records approved for destruction or transfer to the State Archives.

Skills

Attention to detail

Record storage & retrieval

Communication with staff

Education

High school diploma or GED

Job description

The North Carolina Department of Natural and Cultural Resources seeks an Administrative Associate II to support the State Records Center operations in Raleigh. The role handles daily records storage, retrieval, shelving, interfiling, and disposition, ensuring confidentiality and integrity of state records.

Work includes receiving records from agencies, preparing transfer supplies, shelving, and providing access to records for agencies and authorized parties.