Records Management & FOIA Specialist (Secret)

CommandTec LLC; Carlisle (Cumberland County); On-site; USD 60,000 - 90,000; Full time

Job summary

CommandTec LLC is seeking an Administrative Specialist to lead FOIA/PA administration, records management, and publications management for government contracts. The role ensures compliance with Army and federal regulations, manages records programs, and supports FOIA requests across multiple tenant organizations.

Responsibilities include policy drafting, training, and coordination with legal and government stakeholders, with the expectation of independent work and strong communication skills.

Qualifications

• Active SECRET Security Clearance (DISS) required at contract start; must be eligible for CAC via Tier 1 investigation.
• 3-5 years of progressive administrative management experience supporting federal, DoD, state, or local government organizations.
• Experience maintaining electronic records management systems or repositories in government or government-contractor environments.
• Proficiency with Microsoft SharePoint Online and Microsoft Office Suite.
• Experience using Adobe Experience Manager and/or Adobe Acrobat Pro for electronic forms.
• Knowledge of FOIA and PA requirements, including exemptions and records disclosure processes.
• Comprehensive knowledge of records management principles, retention schedules, and electronic records classification.
• Experience drafting executive-level correspondence, memorandums, and official communications.
• Strong written and verbal communication skills.
• Experience delivering training, briefings, or instructional sessions.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Valid driver's license with an acceptable driving record.
• Ability to meet all government installation access, badging, security, OPSEC, and information protection requirements.
• Ability to lift and transport materials up to 70 pounds with assistance or appropriate equipment.

Responsibilities

• Administer FOIA and Privacy Act programs, including intake, tracking, coordination, and case management.
• Review and analyze records for FOIA/PA compliance and prepare redactions per regulations.
• Coordinate with legal counsel, records custodians, and government stakeholders to process requests and support case resolution.
• Prepare reports, maintain program records, track metrics, and support annual FOIA reporting.
• Monitor privacy program compliance, support PIAs, and assist with reporting of privacy incidents.
• Administer and maintain organizational records management programs per Army and federal requirements.
• Manage electronic records repositories, retention schedules, file plans, and disposition activities.
• Conduct records management reviews, audits, surveys, and training for compliance and improvement.
• Provide guidance on records management policies, procedures, and information governance practices.
• Administer publications and forms management programs, including review, coordination, publication, and maintenance.
• Review, edit, and format policies, regulations, memorandums, and other official correspondence.
• Develop, revise, and maintain electronic forms, publications databases, and related resources.
• Maintain organizational office symbol records and support administrative correspondence functions.
• Collaborate with government personnel and supported organizations to ensure compliance with laws and requirements.
• Performs additional duties and accepts other responsibilities as assigned.

Skills

FOIA/PA compliance

Records management

Publications management

Policy drafting

Training delivery

Written and verbal communication

Independent work

Time management

Education

High School diploma or equivalent

ATIS Records Management Officials (RMO) Course

FACTS and DPIMS proficiency Course

IMCOM/DOJ Advanced FOIA Certification

Experience with A365 SharePoint Online Enterprise

Tools

SharePoint Online

Microsoft Office Suite

Adobe Experience Manager

Adobe Acrobat Pro

Job description

CommandTec LLC is seeking an Administrative Specialist to lead FOIA/PA administration, records management, and publications management for government contracts. The role ensures compliance with Army and federal regulations, manages records programs, and supports FOIA requests across multiple tenant organizations.

Responsibilities include policy drafting, training, and coordination with legal and government stakeholders, with the expectation of independent work and strong communication skills.