Records & FOIA Specialist — Secret Clearance

CommandTec LLC; Carlisle (Cumberland County); On-site; USD 55,000 - 85,000; Full time

Job summary

CommandTec LLC in Carlisle Barracks is seeking an Administrative Specialist focused on Records Management to administer FOIA/PA programs and coordinate records handling across multiple tenants. You will ensure compliance with Army and federal requirements while supporting forms management and publications control.

The role requires a SECRET clearance, hands-on experience with SharePoint Online, and the ability to prepare executive communications, reports, and training materials for varied

Qualifications

• Active SECRET Security Clearance required at contract start.
• 3-5 years of progressive administrative management experience supporting federal, DoD, state, or local government organizations.
• Experience maintaining electronic records management systems or repositories in a government or government-contractor environment.
• Proficiency with Microsoft SharePoint Online and Microsoft Office Suite.
• Experience using Adobe Experience Manager and/or Adobe Acrobat Pro to develop and maintain electronic forms.
• Knowledge of FOIA and Privacy Act requirements, including exemptions and records disclosure processes.
• Comprehensive knowledge of records management principles, records retention schedules, and electronic records classification.
• Experience drafting executive-level correspondence, memorandums, and official communications.
• Strong written and verbal communication skills.
• Experience delivering training, briefings, or instructional sessions.

Responsibilities

• Administer FOIA and Privacy Act programs, including intake, tracking, coordination, and case management.
• Review and analyze records for FOIA/PA compliance and prepare redactions.
• Coordinate with legal counsel, records custodians, and government stakeholders to process information requests.
• Prepare reports, track metrics, and support annual FOIA reporting.
• Monitor privacy program compliance and assist with PIAs and incident documentation.
• Maintain organizational records management programs per Army and federal requirements.
• Manage electronic records repositories, retention schedules, file plans, and disposition activities.
• Conduct reviews, audits, surveys, and training for program compliance and improvement.
• Provide guidance on records management policies and information governance.

Skills

SharePoint Online

Microsoft Office

Adobe Acrobat Pro

Adobe Experience Manager

FOIA/PA knowledge

Executive correspondence

Training delivery

Education

High School diploma or equivalent

ATIS Records Management Officials (RMO) Course

FACTS and DPIMS proficiency Course

IMCOM/DOJ Advanced FOIA Certification

A365 SharePoint Online Enterprise

Tools

SharePoint Online

Adobe Experience Manager

Adobe Acrobat Pro

Microsoft 365

Job description

CommandTec LLC in Carlisle Barracks is seeking an Administrative Specialist focused on Records Management to administer FOIA/PA programs and coordinate records handling across multiple tenants. You will ensure compliance with Army and federal requirements while supporting forms management and publications control.

The role requires a SECRET clearance, hands-on experience with SharePoint Online, and the ability to prepare executive communications, reports, and training materials for varied