Administrative Specialist – Records Management, FOIA & Publications

TACFI CONSULTING LLC; Carlisle (Cumberland County); Sur place; USD 65 000 - 90 000; Plein temps

Avantages offerts par ce poste

Paid time off

Floating holidays

401(k) match

Medical insurance

Dental & vision

Life insurance

Disability coverage

Education reimbursement

Performance bonus

Profit sharing

Professional development

Résumé du poste

TACFI Consulting LLC seeks an experienced Administrative Specialist to support the Directorate of Human Resources at Carlisle Barracks, PA. You will handle FOIA/Privacy Act administration, records management, publications control, and general admin operations.

The role requires federal government experience, strong document handling, and the ability to manage sensitive information with discretion. Onsite work only in Carlisle Barracks with clearances and standard hours.

Qualifications

• Active Secret clearance required.
• High school diploma or equivalent.
• 3–5 years of admin management experience in government organizations.
• Experience preparing executive government memorandums.
• Proficient with Microsoft Office and SharePoint.
• Experience producing electronic forms with Adobe tools.
• Knowledge of FOIA/PA requirements and records management.
• Able to manage multiple assignments and deadlines.
• Strong written and verbal communications.
• Able to obtain government credentials and access.

Responsabilités

• Support FOIA and Privacy Act programs, including tracking and case documentation.
• Maintain FOIA/PA case information in government systems.
• Support Army Records Management Program and retention schedules.
• Organize records within Army 365 SharePoint Online and other systems.
• Coordinate records management inspections and training.
• Prepare official correspondence and command memorandums.
• Develop and maintain electronic forms using Adobe tools.
• Assist with publications control and document distribution.
• Deliver records management training to installation personnel.
• Maintain program documentation, suspense tracking, and status reports.
• Support quality control and coordination with government stakeholders.
• Perform other duties as assigned by TACFI management.

Connaissances

Active Secret clearance

Strong written and verbal comms

FOIA/Privacy Act knowledge

Gov records management experience

Executive correspondence prep

Formation

High school diploma or equivalent

Outils

Microsoft Office

SharePoint

Adobe Acrobat Pro

Adobe Experience Manager

Description du poste

Employment Type: Full-Time, Regular W-2

Primary Work Location: Carlisle Barracks, Pennsylvania

Work Schedule: Monday through Friday, during the Government's established operating hours.

Telework / Remote Status: Onsite

Security Clearance: Active Secret required

Position Status: Contingent upon contract award

Position Summary

Tacticians For Innovation (TACFI) Consulting LLC is seeking an experienced Administrative Specialist to support the Directorate of Human Resources (DHR) at U.S. Army Garrison Carlisle Barracks, Pennsylvania.

The Administrative Specialist will provide comprehensive support across Army records management, Freedom of Information Act (FOIA) and Privacy Act (PA) administration, publications and forms management, and general administrative operations.

The ideal candidate has direct experience supporting military or Government administrative programs, understands federal records management requirements, and can independently manage sensitive information, recurring deliverables, and administrative processes.

Key Responsibilities

• Support FOIA and Privacy Act programs, including request tracking, records searches, case documentation, proposed redactions, and coordination with authorized Government officials.
• Maintain FOIA and Privacy Act case information using applicable Government systems, including FACTS and DPIMS.
• Support the Army Records Management Program, including records classification, retention schedules, organizational records lists, and electronic records management.
• Maintain and organize records within Army 365 SharePoint Online and other authorized systems.
• Coordinate records management inspections, staff assistance visits, compliance reviews, and corrective actions.
• Prepare official correspondence, command memorandums, reports, and administrative publications in accordance with Army writing standards.
• Develop, revise, and maintain electronic forms using Adobe Experience Manager and Adobe Acrobat Pro.
• Assist with publications and forms control, office-symbol management, print coordination, and document distribution.
• Coordinate and deliver records management and related administrative training to installation personnel.
• Maintain accurate program documentation, suspense tracking, status reports, and supporting records.
• Support quality control, continuity procedures, and routine coordination with Government stakeholders.
• Perform other duties within the scope of the contract as assigned by TACFI management.

Required Qualifications

• Active Secret security clearance.
• High school diploma or equivalent.
• Three to five years of progressively responsible administrative management experience supporting federal, Department of Defense, state, or local Government organizations.
• Experience preparing executive correspondence and official Government memorandums.
• Proficiency with Microsoft Office and SharePoint.
• Experience producing and maintaining electronic forms using Adobe applications.
• Knowledge of FOIA and Privacy Act requirements, records management principles, and applicable retention and disposition procedures.
• Ability to manage multiple assignments, maintain accurate records, and meet established deadlines.
• Strong written and verbal communication skills.
• Ability to provide professional instruction, briefings, and administrative guidance.
• Ability to obtain and maintain required Government credentials and system access.

Government-Specific Qualifications

Applicants must demonstrate the training, certifications, and systems proficiency required by the contract, including the ATIS Records Management Officials course, IMCOM/DOJ Advanced FOIA certification, FACTS and DPIMS proficiency, and Army 365 SharePoint Online.

Preferred Qualifications

• Previous experience supporting Army garrison, installation, or Directorate of Human Resources operations.
• Familiarity with AR 25-400-2, AR 25-50, and applicable National Archives records management requirements.
• Experience managing organizational records lists and records within Army 365.
• Experience coordinating FOIA requests, preparing proposed redactions, and supporting Government reviews.
• Familiarity with Army publications, forms, correspondence, and administrative services programs.
• Prior experience delivering training or supporting compliance inspections.

Benefits Summary

All new TACFI team members start accruing paid time off at a rate of 20 days annually, receive 11 paid floating holidays, and are eligible for a 401(k) match of up to 6% with immediate vesting.

TACFI also offers employee-focused benefits including:

• Medical insurance with employer contributions.
• Dental and vision coverage.
• Company-paid basic life insurance.
• Short-term and long-term disability coverage.
• Education reimbursement up to $5,250 annually, subject to company policy.
• Performance-based bonus eligibility.
• Discretionary profit-sharing opportunities.
• Professional development opportunities.

Benefits are subject to applicable plan documents and eligibility requirements.

About TACFI

Tacticians For Innovation (TACFI) Consulting LLC is an SBA-certified 8(a) and Service-Disabled Veteran-Owned Small Business (SDVOSB) providing experienced professionals to Department of Defense, federal, state, and local Government customers.

Our team brings extensive operational experience across military operations, Special Operations Forces, law enforcement, and Government mission support. TACFI provides consulting, planning, training, program support, and business services built around the experience and capabilities of our personnel.

At TACFI, we value professionals who translate real-world experience into practical solutions for our customers and teammates.

Experience to Build Successful Teams.

To learn more about TACFI, visit TACFI.US.

Equal Opportunity Employer

TACFI Consulting is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.

Employment is contingent upon contract award, verification of required qualifications, Government approval where applicable, and satisfaction of security and installation access requirements.