Administrative Specialist

Linkitall LLC; North Middleton Township (PA); Vor Ort; USD 52.000 - 76.000; Vollzeit

Zusammenfassung

PSCI-LIA, a fast-growing government services contractor, seeks an Administrative Specialist to support FOIA/Privacy Act, records management, and related publications for a government client.

The role requires handling records requests, preparing response packages, and administering SharePoint records repositories using Army 365. Candidates should have 3–5 years of federal/state/local government experience and a Secret clearance.

Qualifikationen

• Three to five years of progressive administrative management experience in federal/DoD, state, or local government.
• High school diploma or equivalent.
• Secret clearance; active or interim at contract start, with active Secret preferred.
• Proficiency in Microsoft Office, SharePoint Online, Adobe Experience Manager, and Acrobat Pro.

Aufgaben

• Receive, log, review, and route FOIA and Privacy Act requests using FACTS.
• Coordinate records searches; recommend redactions; prepare response packages, fee calculations, and reports.
• Support privacy impact assessments, privacy training tracking, and PII breach reporting.
• Administer the Army 365 SharePoint records repository, including metadata and retention.
• Conduct records inspections and staff assistance visits; track corrective actions.
• Edit and publish command regulations, memoranda, and other publications.
• Create and revise electronic forms using Adobe Experience Manager and Acrobat Pro.
• Maintain publication indexes, office symbols, and executive correspondence standards.

Kenntnisse

Administrative management experience

Secret clearance

FOIA/Privacy Act knowledge

Training government personnel

Ausbildung

High school diploma or equivalent

FOIA certification (IMCOM/DOJ advanced)

Tools

Microsoft Office

SharePoint Online

Adobe Experience Manager

Acrobat Pro

Jobbeschreibung

PSCI-LIA, a fast-growing 8(a), SDVOSB, and woman-owned small business, is seeking a Administrative Specialist for an upcoming contract.

Position Overview

The Administrative Specialist will support the government client with Records/FOIA/Privacy Act, Publications and Forms.

Key Responsibilities

• Receive, log, review, and route FOIA and Privacy Act requests using FACTS.
• Coordinate records searches; recommend redactions; prepare response packages, fee calculations, and reports for government review.
• Support privacy impact assessments, privacy training tracking, and PII breach reporting.
• Administer the Army 365 SharePoint records repository, including document libraries, metadata, permissions, file plans, retention, and disposition.
• Conduct records inspections and staff assistance visits; track corrective actions and train records coordinators.
• Edit and publish command regulations, memoranda, and other administrative publications.
• Create and revise electronic forms using Adobe Experience Manager and Acrobat Pro.
• Maintain publication indexes, office symbols, and executive correspondence standards.

Government officials retain authority for FOIA determinations, denial letters, and final records-disposition approvals.

Required Qualifications

• Three to five years of progressive administrative management experience in federal/DoD, state, or local government.
• High school diploma or equivalent.
• Secret clearance; the general security section permits active or interim Secret at contract start/EOD, while the qualification matrix specifies active Secret. Screen for active Secret to avoid that ambiguity.
• Microsoft Office, SharePoint Online, Adobe Experience Manager, and Acrobat Pro proficiency.
• Records management training, IMCOM/DOJ advanced FOIA certification, and FACTS/DPIMS proficiency.
• Knowledge of Army records requirements, NARA schedules, FOIA/Privacy Act exemptions, and Army correspondence.
• Ability to brief and train government personnel.

Final qualifications, work schedule, and duties will align with the awarded contract.