Records Specialist - Data Integrity & File Management

Opensity solutions; Boston (MA); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions is seeking a Records Associate to help manage physical and digital records across client facilities. You will enter data into the Records Management System, classify records, and support audits to ensure data integrity.

The role involves coordinating file transfers, retention activities, and preparing shipment-ready indexes. Applicants should have a high school diploma or GED and at least one year in filing, imaging, or records management.

Qualifications

• High School Diploma or GED required.
• 1 year file/records/imaging or scanning experience preferred.
• Familiarity with common Records Management Systems is a plus.

Responsibilities

• Register new files and track circulation in RMS database.
• Prepare inactive files for offsite storage or digitization and perform file culling as requested.
• Conduct regular inventories of client facility and offsite storage files.
• Assist with retention and file transfer activities, prepare indexes and shipment readiness.
• Support file clean-up, categorization, and disposition of content.
• Prepare activity reports for Records Department and ensure accurate tracking of charges and logs.

Skills

Verbal communication

Written communication

Attention to detail

Organization

Physical stamina

Education

High School Diploma or GED

Tools

FileTrail

iManage Records Manager

Autonomy Records Manager

FileSurf

LegalKey

NetDocument

OpenText DM

Job description

Opensity Solutions is seeking a Records Associate to help manage physical and digital records across client facilities. You will enter data into the Records Management System, classify records, and support audits to ensure data integrity.

The role involves coordinating file transfers, retention activities, and preparing shipment-ready indexes. Applicants should have a high school diploma or GED and at least one year in filing, imaging, or records management.