Reconstruction Project Coordinator

Socket.dev; Waukesha (WI); On-site; USD 60,000 - 85,000; Full time

Job summary

Paul Davis Restoration is seeking a detail-oriented Reconstruction Project Coordinator to support our Reconstruction Project Managers and Sales Estimators. This role is critical to keeping projects on track by managing schedules, documentation, job costs, and system updates from start to finish.

This position is ideal for someone who enjoys structure, accuracy, and collaboration—and wants to grow within a company that promotes from within.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple projects in a fast-paced environment.
• Clear written and verbal communication skills.
• Experience with project management software preferred.

Responsibilities

• Monitor project progress and maintain schedules to support target timelines.
• Track job costs, invoices, purchase orders, subcontractor billing, and material usage.
• Input and maintain accurate project data in RMS, XactAnalysis, AlacNet, and other platforms.
• Manage project documentation including contracts, change orders, permits, and closeout documents.
• Assist in securing contracts, change orders, supplements, and building permits.
• Review approved invoices and payment requests weekly to ensure alignment with budgets.
• Track and report budget vs. actual costs to Project Managers and Sales Estimators.

Skills

Strong organizational skills

Multitasking in fast-paced environment

Clear written and verbal communication

Project management software

Construction/restoration experience (P

Tools

RMS

XactAnalysis

AlacNet

Job description

Description

Paul Davis Restoration is seeking a detail-oriented and organized Reconstruction Project Coordinator to support our Reconstruction Project Managers and Sales Estimators. This role is critical to keeping reconstruction projects on track by managing schedules, documentation, job costs, and system updates from start to finish.

This position is ideal for someone who enjoys structure, accuracy, and collaboration—and wants to grow within a company that promotes from within.

What You’ll Do

• Monitor project progress and maintain accurate schedules to support target timelines
• Manage project files including contracts, change orders, work authorizations, permits, and closeout documents
• Track job costs, invoices, purchase orders, subcontractor billing, equipment, and material usage
• Input and maintain accurate project data in RMS, XactAnalysis, AlacNet, and other platforms
• Manage job documentation including notes, photos, required uploads, and compliance records
• Assist in securing contracts, change orders, supplements, and building permits
• Assist with creating and contouring work orders
• Review approved invoices and payment requests weekly to ensure alignment with budgets
• Track and report budget vs. actual costs to Project Managers and Sales Estimators
• Assist in acquiring Certificates of Satisfaction upon job completion
• Address customer inquiries promptly and professionally
• Participate in weekly coordination meetings with Project Managers and Sales Estimators
• Support compliance with company policies and industry requirement
  

What We’re Looking For

• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple projects in a fast-paced environment
• Clear written and verbal communication skills
• Comfort working with project management software
• Construction, restoration, or project coordination experience preferred
  

Why Join Paul Davis Restoration?

• Team-oriented, supportive culture
• Opportunity for advancement and internal growth
• Stable, full-time position with long-term career potential
• Be part of meaningful work that helps people recover from property damage

Requirements

Paul Davis Restoration does not discriminate on any unlawful basis. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by law.