Reconstruction Field Coordinator

ServiceMaster Clean of Fraser Valley; Jacksonville (FL); On-site; USD 30,307 - 46,838; Full time

Benefits offered by this job

401k

Paid Holidays

Paid Training

Career Advancement

Bonus opportunities

Job summary

Paul Davis Restoration in Jacksonville seeks a Reconstruction Field Coordinator to support Project Managers by coordinating field activities, documentation, and customer communications throughout the reconstruction process.

In this hands-on role, you will conduct initial field inspections, gather measurements, help develop repair scopes, coordinate permits and inspections, and ensure project files stay organized and up-to-date while maintaining strong customer relationships.

Qualifications

• Minimum 3 years of experience in residential or commercial construction, restoration, project coordination, or related field.

Responsibilities

• Perform initial field inspections to gather project information, photos, measurements, and documentation for estimating.
• Develop repair scopes and field notes to aid estimators in creating complete reconstruction estimates.
• Coordinate with Administrative Project Coordinator for documentation, scheduling, permits, and customer communications.
• Obtain customer signatures for work authorizations and project documents.
• Coordinate permit applications and manage permitting through final approval.
• Schedule and attend city/county inspections as needed.
• Deliver and collect finish material samples and assist customers with product selections.
• Coordinate material ordering and communicate delivery schedules with suppliers and subcontractors.
• Maintain organized project files, photographs, permits, inspection records, and customer documentation.
• Proactively communicate project status to customers and project managers.

Skills

Field coordination

Customer communication

Organizational skills

Multi-project management

MS Office proficiency

Software learning

Tools

DocuSketch

Xactimate

Permitting software

Job description

What This Role Is

At Paul Davis, we restore people's homes, businesses, and peace of mind after some of the most difficult events in their lives.

We're looking for a highly organized and customer-focused Reconstruction Field Coordinator to support our Reconstruction Project Managers by coordinating the many field and administrative activities that keep projects moving efficiently.

This is not simply an administrative role or a field assistant position. We're looking for someone who enjoys being in the field, working directly with customers, coordinating with municipalities, supporting construction operations, and ensuring every project stays organized from start to finish.

You will serve as the operational link between our customers, Reconstruction Project Managers, Estimators, Administrative Project Coordinator, subcontractors, suppliers, and local building departments. Your work will allow Project Managers to focus on project execution while ensuring customers receive exceptional communication and support throughout the reconstruction process.

As our company continues to grow, this position offers opportunities to develop into Project Management, Estimating, or other leadership roles within the organization.

What You'll Be Responsible For (Job Responsibilities)

• Perform initial field inspections to gather project information, photographs, measurements, and documentation required for estimating.
• Develop detailed repair scopes and field notes to assist estimators in preparing complete and accurate reconstruction estimates.
• Coordinate closely with the Administrative Project Coordinator to ensure project documentation, scheduling, permits, and customer communications remain current.
• Obtain customer signatures for Work Authorizations, Change Orders, Supplement Acknowledgements, Certificates of Completion, and other required project documents.
• Coordinate permit applications and manage the permitting process from submission through final approval.
• Schedule, coordinate, and attend city and county inspections when necessary.
• Deliver and collect finish material samples while assisting customers with product selections and documenting approved choices.
• Coordinate material ordering and communicate delivery schedules with suppliers and subcontractors.
• Verify field conditions prior to construction and communicate changes that may impact project scope or scheduling.
• Conduct site visits throughout construction to document progress and communicate updates to the Project Manager.
• Assist with supplement documentation by gathering photographs, measurements, and supporting information required for insurance submissions.
• Coordinate subcontractor scheduling and communicate project readiness with trade partners.
• Maintain organized project files, photographs, permits, inspection records, and customer documentation.
• Proactively communicate project status with customers and help ensure they remain informed throughout construction.
• Identify potential scheduling conflicts or project obstacles and communicate solutions to the Project Manager.
• Represent Paul Davis professionally throughout every customer, subcontractor, supplier, and municipal interaction.

What Success Looks Like

• Initial inspections are completed promptly with accurate scopes and complete documentation.
• Permit applications and inspections are coordinated efficiently with minimal project delays.
• Customers feel informed, supported, and confident throughout the reconstruction process.
• Project Managers receive complete field information that allows estimates and projects to move forward quickly.
• Material selections, signed documents, and required approvals are collected promptly.
• Communication between customers, subcontractors, office staff, and Project Managers remains organized and proactive.
• Projects move smoothly from estimate through completion with minimal administrative delays.
• Project documentation is complete, organized, and readily available.
• Leads with ownership, accountability, and exceptional attention to detail.

Who You Are (Qualifications)

• Minimum 3 years of experience in residential or commercial construction, restoration, project coordination, or a related field.
• Strong knowledge of residential construction methods, repair sequencing, and building materials.
• Comfortable performing residential and commercial field inspections independently.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Excellent communication skills with the ability to build trust with customers, subcontractors, inspectors, and coworkers.
• Comfortable managing multiple projects and priorities in a fast-paced environment.
• Proficient with Microsoft Office and web-based software platforms.
• Ability to learn Xactimate, DocuSketch, permitting software, and restoration management systems.
• Self-motivated with a strong sense of ownership, urgency, and accountability.
• Professional appearance and customer-first attitude.

Preferred Qualifications

• Experience in reconstruction or property restoration.
• Experience working with insurance claims and restoration projects.
• Experience coordinating permits and municipal inspections.
• Familiarity with Xactimate, XactAnalysis, Symbility (Claims Workspace), DocuSketch, DASH, and RMS.
• Experience reading construction plans and preparing repair scopes.
• Knowledge of California residential building codes and permitting processes.

Why Paul Davis

At Paul Davis Restoration, we believe exceptional people deserve exceptional opportunities. We're building a culture centered on ownership, accountability, technical excellence, and continuous improvement - where high performers are trusted to lead, make decisions, and drive meaningful results.

Every project we complete helps families and businesses recover after property damage. Your ability to keep projects organized, customers informed, and Project Managers supported will directly impact our success and reputation.

We're investing in people, not simply filling positions. You'll gain exposure to estimating, project management, construction operations, insurance restoration, and leadership while working alongside experienced professionals.

As we continue expanding into new markets and growing our reconstruction division, this role offers a clear path toward advancement into Project Management, Estimating, or Operations Leadership for individuals who demonstrate ownership and a commitment to excellence.

Compensation & Benefits

• Competitive hourly pay based on experience.
• Performance-based bonus opportunities.
• Retirement plans (401k).
• Paid Holidays, Vacation, and Sick Time.
• Paid training and professional development.
• Clear career advancement opportunities within the organization.
• Collaborative, growth-oriented culture.