ReceptionistAdministrative

Career Personnel, Inc; Montgomery (AL); On-site; USD 20,000 - 29,000; Full time

Job summary

Career Personnel, Inc is seeking a Receptionist and Clerical Assistant in Montgomery, AL to provide professional front-desk support and administrative assistance for a law firm. You will be the first contact for clients, visitors, and callers, helping maintain a welcoming, organized office environment.

The ideal candidate is dependable, detail-oriented, organized, and discreet with confidential information.

Qualifications

• High school diploma or equivalent required; administrative training preferred.
• Experience in reception, clerical support, office administration, or customer service preferred.
• Prior experience in a law firm or professional services environment is an advantage.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications (Word, Outlook, Excel) and ability to learn firm-specific software.
• Strong organizational skills and attention to detail.
• Professional appearance and excellent telephone etiquette.

Responsibilities

• Greet clients, visitors, and vendors in a courteous and professional manner.
• Answer, screen, and direct incoming telephone calls to the appropriate attorney or staff member.
• Schedule appointments, maintain calendars, and assist with coordinating client meetings.
• Notify attorneys and staff when clients arrive for scheduled appointments.
• Maintain a clean, organized, and presentable reception area.
• Receive, sort, distribute, and prepare incoming and outgoing mail, packages, and deliveries.
• Perform general clerical duties, including filing, copying, scanning, faxing, printing, and document preparation.
• Maintain accurate electronic and physical filing systems for client files, legal documents, correspondence, and office records.
• Assist attorneys and legal staff with preparing, organizing, and assembling documents, correspondence, and case-related materials as assigned.

Skills

Communication skills

Organization

Discretion / Confidentiality

Multitasking

Telephone etiquette

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Pay: $18.00 per hour

Schedule: Monday through Friday, 8am - 5pm

Receptionist and Clerical Assistant

Position Summary

The Receptionist and Clerical Assistant is responsible for providing professional front-desk support and general administrative assistance to ensure the efficient daily operation of the law firm. This position serves as the first point of contact for clients, visitors, and callers and plays an important role in maintaining a welcoming, organized, and professional office environment.

The ideal candidate is dependable, detail-oriented, organized, and able to handle confidential information with discretion. The individual must demonstrate excellent communication skills, professionalism, and the ability to manage multiple tasks while supporting attorneys and other staff members.

Responsibilities

• Greet clients, visitors, and vendors in a courteous and professional manner.
• Answer, screen, and direct incoming telephone calls to the appropriate attorney or staff member.
• Schedule appointments, maintain calendars, and assist with coordinating client meetings.
• Notify attorneys and staff when clients arrive for scheduled appointments.
• Maintain a clean, organized, and presentable reception area.
• Receive, sort, distribute, and prepare incoming and outgoing mail, packages, and deliveries.
• Perform general clerical duties, including filing, copying, scanning, faxing, printing, and document preparation.

• Maintain accurate electronic and physical filing systems for client files, legal documents, correspondence, and office records.
• Assist attorneys and legal staff with preparing, organizing, and assembling documents, correspondence, and case-related materials as assigned.

Requirements

• High school diploma or equivalent required; additional education or administrative training preferred.
• Previous experience in reception, clerical support, office administration, or customer service preferred.
• Prior experience in a law firm or other professional services environment is an advantage.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel, and the ability to learn office-specific software.
• Strong organizational skills and attention to detail.
• Professional appearance.
• Excellent telephone etiquette and interpersonal skills.