Receptionist (Wednesdays)

NSS; Springfield (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

NSS in Springfield, VA seeks an office administrator to create a welcoming, organized environment and to support daily operations. You will greet visitors, manage front desk tasks, answer calls and emails, order supplies, and coordinate meetings. You will also help with kitchen duties, mail, and conference room logistics to keep the office running smoothly.

The ideal candidate communicates clearly, multitasks effectively, and maintains a professional, friendly presence for clients and colleagues.

Qualifications

• Excellent verbal and written communication skills.
• Strong ability to multitask.
• Friendly and professional demeanor.

Responsibilities

• Greet visitors as the first point of contact.
• Perform reception and concierge services such as employee and visitor processing, as well as receiving all deliveries and distributing mail.
• Answer automated phone system and direct company-wide calls.
• Provide overall front desk area cleanliness.
• Order office and kitchen supplies.
• Maintain the conference room schedule and keep conference rooms clean/stocked/organized.
• Provide support to in-house meetings held in conference rooms, such as lunch orders and signage.
• Load all shared copiers/fax machines/printers daily.
• Load and unload the dishwasher, keep refrigerators clean, maintain Espresso machines.
• Maintain building security access including visitor sign-in sheet and visitor badges.
• Provide a nice, clean, and professional atmosphere for clients, guests, and co-workers within the lobby and shared spaces.
• Provide general information for both clients and co-workers.
• Assist other departments with office tasks as needed.
• Maintain purchase, delivery, and security log.

Skills

Verbal and written communication

Multitasking

Friendly demeanor

Job description

We are looking for a high-energy, friendly office administrator to provide a welcoming atmosphere in the office with cleanliness and organization. This position will play an integral role in the customer service and organizational strength of our company. The Office Administrator will provide administrative support, greet and direct visitors, and answer and respond to calls and emails. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multitask, and a friendly demeanor.

• Greet visitors as the first point of contact.
• Perform reception and concierge services such as employee and visitor processing, as well as receiving all deliveries and distributing mail.
• Answer automated phone system and direct company-wide calls.
• Provide overall front desk area cleanliness.
• Order office and kitchen supplies.
• Maintain the conference room schedule and keep conference rooms clean/stocked/organized.
• Provide support to in-house meetings held in conference rooms, such as lunch orders and signage.
• Load all shared copiers/fax machines/printers daily.
• Load and unload the dishwasher, keep refrigerators clean, maintain Espresso machines.
• Maintain building security access including visitor sign-in sheet and visitor badges.
• Provide a nice, clean, and professional atmosphere for clients, guests, and co-workers within the lobby and shared spaces.
• Provide general information for both clients and co-workers.
• Assist other departments with office tasks as needed.
• Maintain purchase, delivery, and security log.