Receptionist – Rancho Cucamonga

TOTAL Transportation and Distribution; Rancho Cucamonga (CA); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Flexible schedule

Health insurance

On-the-job training

Paid time off

Vision insurance

Job summary

Total Transportation & Distribution, Inc. is seeking a friendly receptionist for our Rancho Cucamonga, CA office. You will be the first point of contact, greet guests, manage front-desk tasks and provide basic information.

This onsite role runs Monday–Friday, 8:00–4:30, requires a high school diploma, bilingual Spanish/English, and proficiency with Microsoft Office. The successful candidate will be organized, customer-focused, and capable of multitasking in a busy office.

Qualifications

• High school diploma or equivalent.
• Proven experience as a receptionist or front office.
• Proficiency in Microsoft Office.
• Bilingual Spanish and English required.
• Strong communication and organizational skills.
• Professional appearance and customer service orientation.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

Skills

Bilingual (Spanish & English)

Customer service mindset

Organizational skills

Multitasking & time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job title: Receptionist

Location: Rancho Cucamonga

Schedule: M-F, 8:00-4:30pm

Job Purpose

As a receptionist, you will be the first point of contact for our company. Our receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Responsibilities

1. Greet and welcome guests as soon as they arrive at the office
2. Direct visitors to the appropriate person and office
3. Answer, screen and forward incoming phone calls
4. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
5. Provide basic and accurate information in-person and via phone/email
6. Receive, sort, and distribute daily mail/deliveries
7. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
8. Order front office supplies and keep inventory of stock
9. Update calendars and schedule meetings
10. Arrange travel and accommodations, and prepare vouchers
11. Keep updated records of office expenses and costs
12. Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

Experience/Training/Education

Required: High school graduate or equivalent,

Knowledge/Skills/Abilities

1. Bilingual (Spanish & English)
2. Proven work experience as a Receptionist, Front Office Representative, or similar role
3. Proficiency in Microsoft Office Suite
4. Hands‑on experience with office equipment (e.g., fax machines and printers)
5. Professional attitude and appearance
6. Solid written and verbal communication skills
7. Ability to be resourceful and proactive when issues arise
8. Excellent organizational skills
9. Multitasking and time‑management skills, with the ability to prioritize tasks
10. Customer service attitude

Special Requirements

• Must present professional appearance in dress and demeanor.

Physical and Environmental Elements

This is primarily a sedentary office classification, and employee works in an office with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Clear speaking voice is necessary, as well as finger dexterity to access, enter and retrieve data using a computer keyboard, typewriter keyboard, or calculator, and to operate standard office equipment. The position occasionally bends, stoops, reaches, pushes, and pulls drawers to retrieve and file information and lifts and carries reports and records that typically weigh less than 20 pounds.

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• On-the-job training
• Paid time off
• Vision insurance

This position is fully onsite at our Rancho Cucamonga, CA location and has a pay range of $21.00-$22.00 per hour. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education and/or training. Total Transportation & Distribution is an equal opportunity employer. We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.