Receptionist - Pasadena, TX

VEGA Americas, Inc.; Houston (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

VEGA Americas, Inc. is seeking a receptionist/administrative assistant in Houston, TX to handle calls, messages, visitor check‑in, mail, and general clerical tasks. This on-site role supports multiple departments and requires basic office software proficiency.

Qualifications include a high school diploma or GED and 1–3 months of related experience, with proficiency in Microsoft Office. On-the-job training may be provided. EOE.

Qualifications

• High school diploma or GED required.
• 1–3 months of related experience or training, or an equivalent combination of education and experience.
• Proficient with Microsoft Office products.

Responsibilities

• Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department.
• Take and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
• Answer questions about the organization and provide callers with address, directions, and other information.
• Scan Bill of Materials from daily shipments and add documents under the supplements tab in the company's CRM.
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Monitor visitor access via daily sign‑in and issue visitor badges (providing safety gear when applicable).
• Set up a welcome board for visitors.
• Sort incoming mail and prepare outgoing mail each day.
• Ship out VEGA inventory items as instructed by sales members.
• Monitor supplies for the postage meter machine and invoice printer paper, reorder supplies accordingly.
• Create and print documents as necessary.
• Support sales as needed and perform other clerical duties as required.

Job description

Responsibilities

• Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department.
• Take and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
• Answer questions about the organization and provide callers with address, directions, and other information.
• Scan Bill of Materials from daily shipments and add documents under the supplements tab in the company's CRM.
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Monitor visitor access via daily sign‑in and issue visitor badges (providing safety gear when applicable).
• Set up a welcome board for visitors.
• Sort incoming mail and prepare outgoing mail each day.
• Ship out VEGA inventory items as instructed by sales members.
• Monitor supplies for the postage meter machine and invoice printer paper, reorder supplies accordingly.
• Create and print documents as necessary.
• Support sales as needed and perform other clerical duties as required.

Qualifications

• High school diploma or general education degree (GED).
• One to three months of related experience and/or training, or an equivalent combination of education and experience.
• Proficient with Microsoft Office products.

VEGA Americas, Inc. is an Equal Opportunity employer. This position is open to all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, or veteran status. EOE AA Minority/Female/Vet/Disability.