Front Desk & Administrative Support Specialist

Vega Americas; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

VEGA Americas in Houston seeks a receptionist/clerical assistant to handle front desk duties, answer and route calls, take messages, greet visitors, and manage mail and shipments. The role includes scans of BOMs, CRM updates, and basic document printing.

You will support Sales and perform other clerical tasks to keep daily operations smooth. The ideal candidate has a high school diploma or GED, 1–3 months of related experience, and proficiency with Microsoft Office.

Qualifications

• High school diploma or GED required.
• 1–3 months of related experience or training, or equivalent.
• Proficiency with Microsoft Office products.

Responsibilities

• Answer incoming telephone calls and forward to the appropriate personnel.
• Take and deliver messages or transfer calls to voicemail.
• Provide callers with address, directions, and information about the organization.
• Scan BOMs and upload documents under supplements in the CRM.
• Greet on-site visitors and announce them to staff.
• Monitor visitor sign‑in and issue visitor badges.
• Set up welcome board for visitors.
• Sort mail and prepare outgoing mail daily.
• Ship VEGA inventory items as instructed by Sales.
• Monitor postage‑meter and ink/receipt paper, reorder supplies.
• Create and print documents as needed.
• Support Sales and perform other clerical duties as required.

Education

High school diploma or GED

Tools

Microsoft Office

Job description

VEGA Americas in Houston seeks a receptionist/clerical assistant to handle front desk duties, answer and route calls, take messages, greet visitors, and manage mail and shipments. The role includes scans of BOMs, CRM updates, and basic document printing.

You will support Sales and perform other clerical tasks to keep daily operations smooth. The ideal candidate has a high school diploma or GED, 1–3 months of related experience, and proficiency with Microsoft Office.