Front Desk & Office Support Specialist

VEGA Americas, Inc.; Houston (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

VEGA Americas, Inc. is seeking a receptionist/administrative assistant in Houston, TX to handle calls, messages, visitor check‑in, mail, and general clerical tasks. This on-site role supports multiple departments and requires basic office software proficiency.

Qualifications include a high school diploma or GED and 1–3 months of related experience, with proficiency in Microsoft Office. On-the-job training may be provided. EOE.

Qualifications

• High school diploma or GED required.
• 1–3 months of related experience or training, or an equivalent combination of education and experience.
• Proficient with Microsoft Office products.

Responsibilities

• Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department.
• Take and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
• Answer questions about the organization and provide callers with address, directions, and other information.
• Scan Bill of Materials from daily shipments and add documents under the supplements tab in the company's CRM.
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Monitor visitor access via daily sign‑in and issue visitor badges (providing safety gear when applicable).
• Set up a welcome board for visitors.
• Sort incoming mail and prepare outgoing mail each day.
• Ship out VEGA inventory items as instructed by sales members.
• Monitor supplies for the postage meter machine and invoice printer paper, reorder supplies accordingly.
• Create and print documents as necessary.
• Support sales as needed and perform other clerical duties as required.

Job description

VEGA Americas, Inc. is seeking a receptionist/administrative assistant in Houston, TX to handle calls, messages, visitor check‑in, mail, and general clerical tasks. This on-site role supports multiple departments and requires basic office software proficiency.

Qualifications include a high school diploma or GED and 1–3 months of related experience, with proficiency in Microsoft Office. On-the-job training may be provided. EOE.