Receptionist

Vegaamericas; Glendale (OH); On-site; USD 30,000 - 40,000; Full time

Job summary

Vegaamericas in Glendale, Ohio, is seeking a Receptionist to manage incoming calls and assist with various administrative tasks. Responsibilities include welcoming visitors, managing mail, and supporting the sales team with travel arrangements. Candidates should have a High School Diploma or GED and one to three months of related experience.

This role is crucial for ensuring smooth communication within the organization and providing a professional first impression to visitors. It requires effective communication skills and a proactive approach to handling multiple tasks.

Qualifications

• One to three months of related experience and/or training, or equivalent combination of education and experience.

Responsibilities

• Answer incoming calls and forward them to the appropriate personnel.
• Welcome on-site visitors and manage visitor access.
• Scan Bill of Materials and manage mail distribution.
• Support sales with travel arrangements.

Education

High School Diploma or GED

Job description

What you'll do

• Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers questions about the organization and provides callers with addresses, directions, and other information.
• Scan Bill of Materials from daily shipments and add documents under the supplements tab in TopVis.
• Welcomes on-site visitors, determines the nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access via daily sign‑in and issuing of visitor badges (provide safety gear when applicable).
• Sorts incoming mail and prepares outgoing mail each day.
• Sort and mail invoices that are printed.
• Monitors supplies for postage meter machine and invoice printer paper, re‑order supplies accordingly.
• Facilitate ordering of off‑site storage box retrieval, route to the appropriate contact.
• Creates and prints documents when necessary.
• Supports Sales as needed including booking hotels, flights, and transportation. New hires and current sales staff are included.
• Works with and schedules VEGA Driver as well as assist with managing VEGA fleet vehicles for use in Mason.
• Performs other duties as needed.

What you'll need

• High School Diploma or general education degree (GED)
• AND one to three months related experience and/or training,
• OR equivalent combination of education and experience.

VEGA Americas, Inc. is an Equal Opportunity employer. It is our policy that we will not discriminate against any person based on race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, or veteran status.

We are proud to be an Equal Opportunity Employer. EOE AA Minority/Female/Vet/Disability